Executive Personal Assistant & Operations Lead

Boutique Recruiting; San Francisco (CA); Hybrid; USD 110,000 - 120,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company contribution

Laptop provided

Phone provided

Annual product allowance

Mileage reimbursement

Job summary

Boutique Recruiting seeks a proactive Personal Assistant to support its founder and family while helping manage day-to-day operations at the office across San Francisco and Marin County.

The role blends personal, executive, and office management tasks with calendar control, travel planning, errands, and home projects. Excellent communication, discretion, and reliability are essential.

Qualifications

• 2+ years of experience as a Personal Assistant or in a similar support role.
• Experience coordinating with contractors on home maintenance or renovation projects.
• Strong calendar management, organization, and scheduling skills.
• Technologically proficient and comfortable troubleshooting routine issues independently.
• Proficiency with Outlook and Microsoft Excel.
• Reliable personal vehicle and a valid driver’s license.
• Ability to work onsite five days per week across multiple locations.
• Flexibility to adjust working hours based on changing schedules, events, and priorities.
• Exceptional follow-through and the judgment to operate with limited supervision.
• Clear, responsive, and proactive communication skills.

Responsibilities

• Provide a combination of personal assistant, executive assistant, and office management support.
• Manage calendars, schedule meetings, coordinate appointments, and communicate schedule changes.
• Book personal and business travel, including adjusting itineraries when plans change.
• Handle personal errands, including grocery shopping, dry cleaning, returns, and personal shopping coordination.
• Schedule medical appointments and manage related calendar details.
• Maintain household supplies and ensure the residences remain fully stocked.
• Assist with occasional food preparation.
• Coordinate property management needs across residences in San Francisco and Mill Valley.
• Communicate with contractors, vendors, housekeepers, and other service providers.
• Support upcoming home renovation projects by tracking details, asking questions, following up with contractors, and addressing issues.
• Manage office operations, including ordering supplies and coordinating with cleaning and office staff.
• Support the creative team with photoshoots, product samples, and sample organization.
• Collaborate with content managers and other internal team members as needed.
• Process payments and maintain organized records using QuickBooks, Quicken, Excel, and company credit cards.
• Run errands and travel between the founder’s residences and the company’s Sausalito office.
• Walk and occasionally care for the family’s senior dog, including coordinating a sitter when needed.
• Drive company or family vehicles on occasion.

Skills

Calendar management

Outlook

Microsoft Excel

Strong communication

Tools

Outlook

Microsoft Excel

Job description

Boutique Recruiting seeks a proactive Personal Assistant to support its founder and family while helping manage day-to-day operations at the office across San Francisco and Marin County.

The role blends personal, executive, and office management tasks with calendar control, travel planning, errands, and home projects. Excellent communication, discretion, and reliability are essential.