Founder’s Executive & Personal Assistant

Prime Executive Office LLC.; New York (NY); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Benefits package

SoHo office

Job summary

Prime Executive Office LLC. is seeking a dedicated Personal Assistant to support a founder whose work spans entrepreneurship, creative pursuits, and personal projects.

Based in SoHo, NYC, this in-person role blends executive support, household coordination, and occasional creative project help, with travel as needed. The successful candidate will anticipate needs, manage complex calendars, coordinate travel, and maintain discretion, trust, and exceptional organization to keep the principal’s

Qualifications

• 4+ years of relevant experience supporting leaders or founders.
• Strong organizational and calendar-management abilities.
• Discretion, professionalism, and ability to handle sensitive information.

Responsibilities

• Calendar & Priority Management: Own day-to-day calendar and balance personal and professional commitments.
• Preparation & Strategic Support: Prepare briefing materials and agendas; coordinate meeting logistics.
• Travel Coordination: Plan and coordinate business/personal travel end-to-end.
• Health & Wellness Support: Manage appointments, insurance matters, and wellness routines.
• Personal Task & Errand Management: Manage errands, reminders, and evolving to-do lists.
• Household Management: Coordinate residences, vendors, and ongoing property needs.
• Document & File Organization: Maintain organized digital and physical files.
• Tracking Expirations & Renewals: Monitor memberships, IDs, and vehicle renewals.
• Creative & Studio Support: Provide administrative help for the principal's creative work.

Skills

Organization & Project Management

Emotional Intelligence

Tech-Savvy

Proactive & Detail-Oriented

Tools

Microsoft Office

Google Workspace

Zoom

Slack

Asana

Job description

Prime Executive Office LLC. is seeking a dedicated Personal Assistant to support a founder whose work spans entrepreneurship, creative pursuits, and personal projects.

Based in SoHo, NYC, this in-person role blends executive support, household coordination, and occasional creative project help, with travel as needed. The successful candidate will anticipate needs, manage complex calendars, coordinate travel, and maintain discretion, trust, and exceptional organization to keep the principal’s