Executive Personal Assistant — High-Impact Travel & Events

ROSTR, Inc.; New York (NY); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Company laptop and phone provided

Mileage reimbursement

Medical insurance

Job summary

ROSTR, Inc. is seeking an experienced Personal Assistant in New York, NY for a full-time, on-site role. The ideal candidate will support high‑level executives with discretion, exceptional communication, and meticulous calendar and travel coordination while managing personal and household logistics.

You will work closely with the principal and leadership team, coordinating events, gifts, and confidential tasks, with flexibility for evenings and travel as required.

Qualifications

• Previous experience as Personal Assistant or similar high-level support role.
• Experience supporting executives or high-profile individuals preferred.
• Strong experience managing complex calendars and travel coordination.
• Excellent written and verbal communication with polished presentation.
• Highly organized with multitasking, prioritization, and time management.
• Discretion, confidentiality, and professionalism at all times.
• Self-starter with ability to work independently and follow through.
• Detail-oriented with strong administrative and coordination skills.
• Flexible schedule including evenings, weekends, and travel as required.
• Valid driver’s license and passport required.

Responsibilities

• Manage personal and professional correspondence with professional formatting.
• Maintain and manage complex calendars, scheduling, and engagements.
• Coordinate detailed travel logistics including flights, accommodations, and itineraries.
• Serve as liaison between principal, leadership, household staff, vendors, and external contacts.
• Submit weekly expense reports accurately using Expensify and related platforms.
• Draft professional correspondence, RSVPs, and other communications for the principal.

Skills

Calendar management

Travel coordination

Discretion

Written communication

Multitasking

Event coordination

G Suite

Outlook

Expensify

Driver's license

Passport

Tools

Expensify

Google Suite

Outlook

Mac OS

iPhone

Job description

ROSTR, Inc. is seeking an experienced Personal Assistant in New York, NY for a full-time, on-site role. The ideal candidate will support high‑level executives with discretion, exceptional communication, and meticulous calendar and travel coordination while managing personal and household logistics.

You will work closely with the principal and leadership team, coordinating events, gifts, and confidential tasks, with flexibility for evenings and travel as required.