Executive & Personal Assistant — NYC Private Office

Confidential Investments - Private Family Office; New York (NY); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Health Insurance

401(k) Match

Paid Vacation

Paid Holidays

Job summary

Confidential Private Office in New York, NY seeks an Administrative Personal Assistant for comprehensive support to the principal and office. This on-site, full-time role involves scheduling, travel, correspondence, records, expense tracking, and office operations, with collaboration across the California team.

Expect mentorship from an experienced team of executive assistants, exposure to private office management, and occasional remote work when business needs permit.

Qualifications

• Bachelor's degree or equivalent professional experience required.
• 2+ years supporting an individual or team in fast-paced environment preferred.
• Not a traditional 9-to-5 role; requires 24/7 mindset and evening/weekend responsiveness.
• Excellent written and verbal communication with strong email and phone etiquette.
• Strong organizational skills with detail orientation and follow-through.
• Proactive, resourceful and able to work independently or collaboratively.
• Comfortable handling confidential information with discretion.

Responsibilities

• Manage day-to-day logistics and rapidly shifting priorities for the executive and family.
• Coordinate transportation, appointments, and travel arrangements; distribute schedules to family and vendors.
• Provide general administrative support, file maintenance, and expense tracking.
• Assist with personal and family requests and event planning; maintain records.
• Monitor office supplies, maintain a professional office environment, and support cross-functional needs.
• Coordinate with security, vendors, and external partners; ensure confidentiality.
• Take rapid dictation, draft correspondence, and manage communications as appropriate.
• Create attendee lists, provide onsite event support, and assist with special projects.

Skills

Calendar management

Travel coordination

Administrative support

Communication

Problem solving

Attention to detail

Microsoft Outlook

Microsoft Word

Microsoft Excel

Apple iOS devices

Education

Bachelor's degree or equivalent professional experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Apple iOS devices

Job description

Confidential Private Office in New York, NY seeks an Administrative Personal Assistant for comprehensive support to the principal and office. This on-site, full-time role involves scheduling, travel, correspondence, records, expense tracking, and office operations, with collaboration across the California team.

Expect mentorship from an experienced team of executive assistants, exposure to private office management, and occasional remote work when business needs permit.