Executive & Personal Assistant: AI-Driven Ops & Scheduling

LHH; New York (NY); On-site; USD 90,000 - 140,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401K

Job summary

LHH in New York is seeking an experienced Executive Assistant/Personal Assistant to support the CEO and leadership team. The role combines strategic administration, project coordination, and personal scheduling, with a focus on efficiency through AI-driven tools.

You will manage calendars, draft communications, prepare materials, and drive cross-functional initiatives, while maintaining strict confidentiality and professional discretion in a fast-paced environment.

Qualifications

• Significant experience supporting C-suite executives in EA/PA roles.
• Strong project management and organizational abilities.
• Excellent verbal and written communication skills.
• Advanced proficiency with Microsoft Office and collaboration tools.
• Experience leveraging AI tools to streamline operations.

Responsibilities

• Serve as trusted right hand to the CEO with strategic/administrative support.
• Manage complex calendars, scheduling, and changing priorities.
• Oversee executive communications, inbox management, and travel planning.
• Prepare presentations, reports, and meeting agendas.
• Track action items, deliverables, and commitments.
• Coordinate cross-functional projects and initiatives.
• Monitor milestones and ensure timely completion of deliverables.
• Identify AI, automation, and process-improvement opportunities.
• Support personal scheduling, travel, and vendor coordination.

Skills

Executive communication

Calendar management

Project management

Discretion & confidentiality

Multitasking

Organizational skills

Education

Bachelor's degree preferred; equivalent experience

Tools

Microsoft Office Suite

Teams

AI tools (Copilot, ChatGPT, Claude, Gemini)

Job description

LHH in New York is seeking an experienced Executive Assistant/Personal Assistant to support the CEO and leadership team. The role combines strategic administration, project coordination, and personal scheduling, with a focus on efficiency through AI-driven tools.

You will manage calendars, draft communications, prepare materials, and drive cross-functional initiatives, while maintaining strict confidentiality and professional discretion in a fast-paced environment.