Executive Personal Assistant

Maven Recruiting Group; Pleasant Hill (CA); Hybrid; USD 150,000 - 200,000; Full time

Job summary

Maven Recruiting Group is seeking an Executive Personal Assistant to support a confidential UHNW individual in Pleasant Hill, CA. The role offers hybrid work with flexibility to be onsite as needed and compensation ranging from $150,000 to $200,000+ DOE.

The ideal candidate is exceptionally organized, proactive, and discreet, capable of managing calendars, travel, vendors, and household operations in a dynamic environment.

Qualifications

• Experience supporting high-profile individuals and maintaining strict confidentiality.
• Superior organizational skills with ability to manage multiple priorities.

Responsibilities

• Manage day-to-day personal affairs and priorities for the principal.
• Coordinate calendars, appointments, and travel arrangements, including itineraries.
• Research, source, and coordinate vendors, contractors, and service providers.
• Oversee household logistics, maintenance schedules, and recurring services.
• Handle gifting, errands, and special requests with discretion.

Job description

Executive Personal Assistant to Confidential UHNW Individual

Location: Pleasant Hill, CA (Hybrid with flexibility to be onsite as needed)

Compensation: $150,000$200,000+ DOE

Industry: Private Individual / Family Office

A confidential Ultra High Net Worth individual is seeking an experienced Executive Personal Assistant to serve as a trusted right hand across all aspects of their personal life. This is a highly dynamic role for someone who thrives behind the scenes, anticipates needs before they arise, and enjoys bringing order, efficiency, and discretion to a fast-moving environment.

The ideal candidate is exceptionally organized, resourceful, and proactive, with the ability to manage competing priorities while maintaining the highest level of confidentiality and professionalism. No task is too big or too small, and you take pride in making someone else's life run seamlessly.

Responsibilities

• Manage and streamline the principal's day-to-day personal affairs and priorities.
• Handle tactical and administrative tasks, ensuring nothing falls through the cracks.
• Coordinate personal calendars, appointments, reservations, and scheduling.
• Arrange domestic and international personal travel, including detailed itineraries.
• Research, source, and coordinate vendors, contractors, and service providers.
• Assist with personal projects from planning through execution.
• Manage household logistics, maintenance schedules, and recurring services.
• Coordinate gifting, purchases, errands, and special requests.