Executive Personal Assistant for High-Profile Principal

Pocketbook Agency; Miami (FL); On-site; USD 135,000 - 165,000; Full time

Job summary

A high-profile agency is seeking an experienced Executive Personal Assistant based in Miami to support a UHNW principal. This role requires exceptional organizational abilities and emotional intelligence, alongside a strong capacity for multitasking. Candidates must have over 5 years of experience in similar roles. The position offers a full-time schedule with a competitive compensation package based on experience, with a salary of up to $150K.

Qualifications

• 5+ years supporting a UHNW principal or similarly high-demand environment.
• Exceptional organizational, time-management, and multitasking skills required.
• Discreet and able to maintain full confidentiality at all times.

Responsibilities

• Manage complex and rapidly shifting calendars and appointments.
• Coordinate domestic and international travel including detailed itineraries.
• Serve as liaison between the principal and stakeholders.

Skills

Organizational skills

Time management

Emotional intelligence

Multitasking

Communication

Job description

Executive Personal Assistant for High-Profile Principal

Time Protector | Connector | Mission-Driven | UHNW

We are seeking an intuitive, highly organized Executive/Personal Assistant to support a high-profile principal based in Miami. This role requires exceptional discretion, emotional intelligence, and the ability to seamlessly balance business support, lifestyle management, and household coordination. The ideal candidate thrives in fast-paced environments, anticipates needs before they’re expressed, and acts as a calm, trusted right hand across all areas of the principal’s life.

Responsibilities

• Manage complex and rapidly shifting calendars, appointments, calls, and meeting logistics
• Coordinate domestic and international travel, including private aviation, hotel/villa reservations, ground transport, and detailed itineraries
• Prepare and organize correspondence, briefings, decks, and confidential materials
• Serve as liaison between the principal and internal/external stakeholders, ensuring polished communication and appropriate prioritization
• Handle personal scheduling, wellness, and beauty appointments, reservations, gifting, and special occasions
• Run errands and manage personal shopping, wardrobe coordination, and packing/unpacking for travel
• Maintain strong awareness of principal preferences and ensure continuity across environments (home, business, travel)
• Oversee daily household operations in coordination with domestic staff and property management
• Schedule vendors, maintenance, repairs, and installations across multiple residences as needed
• Track household expenses, payments, invoices, and budgets in partnership with accounting or family office
• Ensure the home environment remains organized, well-stocked, and guest‑ready at all times
• Support planning and execution of small private gatherings, dinners, philanthropic engagements, and seasonal events
• Prepare principal for travel, social engagements, appearances, and professional obligations
• Maintain proactive awareness of calendar pacing, preventing overload, and supporting balance

Requirements

• 5+ years supporting a UHNW principal, C‑suite executive, celebrity, family office, or similarly high‑demand environment
• Exceptional organizational, time‑management, and multitasking skills
• Confident communicator with high emotional intelligence and strong judgment
• Experience managing household staff and/or property vendors strongly preferred
• Valid passport; ability to travel and work outside standard hours as needed
• Discreet, polished, and able to maintain full confidentiality at all times

Schedule: Full-time with flexibility required

Compensation: Up to $150K based on experience

Location: Miami, FL