Executive Assistant

State Partners; Chicago (IL); On-site; USD 80,000 - 120,000; Full time

Job summary

A premier family office based in Chicago is seeking an exceptional Executive Personal Assistant / Chief of Staff to support the principal. The role involves optimizing scheduling, managing estates, overseeing financial administration, and planning global travel. Ideal candidates will have experience with ultra-high-net-worth individuals, demonstrating discretion and autonomy in a complex environment. The position promises a dynamic and engaging work atmosphere.

Qualifications

• Prior experience supporting ultra-high-net-worth individuals, executives, or family offices.
• Ability to manage complex, high-demand environments.
• Exceptional judgment, discretion, and autonomy are required.

Responsibilities

• Own and optimize all scheduling, communications, and priorities.
• Manage multi-property estates and all vendors/staff.
• Oversee financial administration, reporting, and coordination with advisors.
• Plan and execute global travel and high-end experiences.
• Manage relationships, events, and personal logistics.

Skills

Discretion

Judgment

Autonomy

Financial literacy

Operational literacy

Job description

Executive Personal Assistant / Chief of Staff

Summary

Seeking an exceptional, highly proactive Executive Personal Assistant to act as a strategic right hand to principal of a Family Office. This role spans executive operations, personal life management, estate oversight, and lifestyle optimization. The ideal candidate operates with extreme discretion, anticipates needs instinctively, and executes at a world-class level across multiple domains.

Key Responsibilities

• Own and optimize all scheduling, communications, and priorities
• Manage multi-property estates and all vendors/staff
• Oversee financial administration, reporting, and coordination with advisors
• Plan and execute global travel and high-end experiences
• Manage relationships, events, and personal logistics
• Support deal flow tracking and special projects
• Act as gatekeeper, operator, and problem-solver across all aspects of life

Requirements

• Prior experience supporting UHNW individuals, executives, or family offices
• Proven ability to manage complex, high-demand environments
• Exceptional judgment, discretion, and autonomy
• Strong financial and operational literacy