Personal Assistant

Maven Recruiting Group; San Francisco (CA); Hybrid; USD 120,000 - 150,000; Full time

Job summary

Maven Recruiting Group is seeking a Personal Assistant / House Manager for a confidential executive in San Francisco. The role is hybrid with flexibility to be available as needed, offering a base salary of $120,000–$150,000 DOE plus comprehensive benefits.

Ideal candidates bring 5+ years supporting high-net-worth individuals or private households, strong organizational skills, and emotional intelligence. You will manage multi-residence operations, travel, events, budgets, and confidential

Qualifications

• Minimum 5+ years supporting a high-net-worth individual, executive, family office, or private household.
• Proven ability to manage complex personal operations with multiple priorities and shifting schedules.
• Outstanding organizational skills with meticulous attention to detail.
• High emotional intelligence, discretion, and professional judgment.
• Proactive ownership mindset and accountability.
• Comfortable balancing strategic planning with hands-on execution.

Responsibilities

• Serve as the primary point of coordination for the executive's personal and household affairs.
• Oversee day-to-day operations of multiple residences, maintaining the highest standards of upkeep.
• Coordinate vendors, contractors, household staff, and service providers, building strong relationships.
• Manage household projects, maintenance schedules, repairs, and preventative upkeep.
• Handle complex personal calendars, appointments, reservations, and scheduling.
• Coordinate domestic and international personal travel with detailed itineraries and arrangements.
• Plan and execute private dinners, family gatherings, celebrations, and events.
• Run confidential personal errands and oversee high-priority personal projects from start to finish.
• Manage household inventories, purchasing, gifting, and procurement of specialty items.
• Track household budgets, expenses, invoices, and reimbursements with accuracy.
• Research vendors and lifestyle needs with thoughtful recommendations.
• Maintain organized records, manuals, essential documents, and digital filing systems.

Skills

Executive support

Operations management

Organizational skills

Emotional intelligence

Ownership mindset

Tools

Google Workspace

Microsoft Office

Job description

The Role: Personal Assistant / House Manager to Confidential Executive

Location: San Francisco, CA (Hybrid with the flexibility to be available as needed)

Compensation: $120,000-$150,000 base salary DOE + comprehensive benefits

Industry: Private Family Office

About The Opportunity

A highly respected private family office is seeking an exceptional Personal Assistant / House Manager to serve as a trusted right hand to a confidential executive. This is an incredibly dynamic, high-trust role for someone who thrives in an environment where no two days are the same and enjoys bringing order, efficiency, and discretion to every aspect of an executive's personal and household operations.

The ideal candidate is proactive, resourceful, emotionally intelligent, and takes genuine pride in anticipating needs before they arise. You'll be empowered to create systems, solve problems independently, and ensure every detail of the executive's personal life and residences operates seamlessly.

Responsibilities

• Serve as the primary point of coordination for the executive's personal and household affairs.
• Oversee the day-to-day operations of multiple residences, ensuring every home is maintained to the highest standard.
• Coordinate vendors, contractors, household staff, and service providers while maintaining strong, long-term relationships.
• Manage household projects, maintenance schedules, repairs, and preventative upkeep.
• Handle complex personal calendars, appointments, reservations, and scheduling.
• Coordinate domestic and international personal travel, including detailed itineraries, accommodations, transportation, and special requests.
• Plan and execute private dinners, family gatherings, celebrations, and special events.
• Run confidential personal errands and oversee high-priority personal projects from start to finish.
• Manage household inventories, purchasing, gifting, and procurement of specialty items.
• Track household budgets, expenses, invoices, and reimbursements with exceptional accuracy.
• Research vendors, travel destinations, services, and lifestyle needs while presenting thoughtful recommendations.
• Maintain organized records, household manuals, important documents, and digital filing systems.
• Anticipate needs before they arise and proactively solve problems with minimal direction.
• Maintain the highest level of confidentiality, professionalism, and discretion in all interactions.

Qualifications

• 5+ years of experience supporting a high-net-worth individual, executive, family office, or private household.
• Proven experience managing complex personal operations, multiple priorities, and rapidly changing schedules.
• Exceptional organizational skills with meticulous attention to detail.
• High emotional intelligence with excellent judgment, professionalism, and discretion.
• Naturally proactive with a strong sense of ownership and accountability.
• Comfortable balancing strategic planning with hands‑on execution.
• Outstanding written and verbal communication skills.
• Tech savvy with proficiency in Google Workspace, Microsoft Office, and modern productivity tools.
• Comfortable working a flexible schedule and being available when priorities require additional support.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.