Executive Personal Assistant

FabFitFun; Los Angeles (CA); Híbrido; USD 30.000 - 41.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Unlimited PTO

Generous parental leave

401K & 401K Match

Pet insurance available

Free FabFitFun subscription with $25 e

Donation matching program

Descripción de la vacante

FabFitFun is seeking a full-time Executive/Personal Assistant to support the Co-Founder/Co-CEO. This role blends business and personal tasks to keep daily operations running smoothly in a fast-paced environment at our Beverly Hills HQ.

You will manage calendars, emails, travel, events, and financial docs while coordinating with family needs. Ideal candidates have prior executive assistant experience, superb discretion, and strong organizational skills.

Formación

• Experience as personal, family, or executive assistant preferred.
• Discretion with confidential information.
• Excellent organization, attention to detail, and ability to meet tight deadlines.
• Proficiency in Microsoft Office, Google Workspace, Excel and PowerPoint.
• Experience with AI tools and social media management is a plus.
• Valid driver’s license required.

Responsabilidades

• Manage Co-CEO's calendar and emails, including personal and business commitments.
• Coordinate travel, accommodations, and events.
• Serve as liaison with internal and external stakeholders and manage digital presence.
• Handle financial documents, expense reports, banking relations, and use DocSend.
• Oversee errands, repairs, and family coordination.

Conocimientos

Executive Assistant

Discretion

Time management

Detail-oriented

Driving

Tech skills

Herramientas

Microsoft Office

Google Workspace

Excel

PowerPoint

Social media

Anthropic AI tools

Descripción del empleo

FabFitFun is searching for a Full-Time Executive/Personal Assistant to support our Co-Founder/Co-CEO. This person will play a pivotal role in ensuring the day-to-day operations of the Co-Founder & Co-CEO run seamlessly both on the professional and personal fronts. It is a dynamic role, ideal for someone who thrives in a fast-paced environment while handling a mix of business and personal tasks. You will learn a lot and be relied upon with many opportunities for growth.

Location:

This role is based out of our HQ in Beverly Hills, CA and is not eligible for remote. We are presently operating from a hybrid schedule of 4 days a week in-office (Monday-Thursday).

What You’ll Do:

• Scheduling & Time Management: Efficiently manage the Co-CEO’s calendar, handle high-volume day-to-day email correspondence, and ensure all personal and business commitments are organized and coordinated.
• Travel & Event Coordination: Manage all aspects of business and personal travel, including flights, accommodations, transportation, and detailed itineraries. Plan, coordinate, and execute personal and professional events of varying sizes.
• Communication & Digital Management: Serve as a liaison between the Co-CEO and internal and external stakeholders. Manage email correspondence and the Co-CEO’s social media presence, ensuring communications are timely, professional, and appropriately prioritized.
• Financial & Administrative Management: Complete and organize financial and tax-related documents, manage expense reports, coordinate banking relationships, maintain financial records, and utilize platforms such as DocSend and Excel.
• Errands & Everyday Management: Oversee day-to-day errands and coordinate tasks and service providers, including repairs, maintenance, and other personal needs. This may include driving to and completing errands on the Co-CEO’s behalf.
• Family Coordination: Coordinate with the Co-CEO’s family as needed, assisting with scheduling, logistics, travel, events, and other day-to-day needs to ensure plans are communicated and organized.

What You’ll Bring:

• Experience: Preference for candidates with prior experience as a personal, family, or executive assistant.
• Discretion: Demonstrate a high level of professionalism and discretion when handling confidential and sensitive information.
• Detail-Oriented: Exceptional attention to detail, organization, and follow-through.
• Time Management: Ability to manage tight deadlines, prioritize effectively, and adapt quickly to shifting priorities.
• Technical Skills: Advanced proficiency with Microsoft Office, Google Workspace, Excel, PowerPoint, social media platforms, and AI tools such as Anthropic. Comfortable using AI as a day-to-day tool, continuously learning new capabilities, and identifying opportunities to streamline processes and improve efficiency.
• Driving: Current, valid driver’s license required.
• Flexibility: Comfortable working in a variety of settings and adapting to a flexible schedule based on the Co-CEO’s needs.

What You’ll Get! The Benefits & Perks of FabFitFun

• Unlimited PTO
• Generous parental leave
• 401K & 401K Match
• Pet insurance available for any FFF furry friends
• Complimentary annual FFF subscription with seasonal $25 credit for e-commerce flash sales
• Donation matching program via BrightFunds, where the company matches up to $500 in charitable donations per employee annually

Compensation

The expected hourly rate for this position is $22–$30/hr. The compensation package will also include an initial equity grant, in addition to a range of generous medical, dental, vision and other perks & benefits. Compensation decisions are determined using a variety of job-related factors such as skill set, geographic location, market demands, experience, and education / certifications. If we extend an offer for employment, we will consider all individual qualifications.

Privacy

Your information will be handled in accordance with our Workforce Member Privacy Notice: https://legal.fabfitfun.com/#workforce-member-privacy-notice