Executive/Personal Assistant

Fabfitfun-Inc; Beverly Hills (CA); Hybrid; USD 30,000 - 41,000; Full time

Benefits offered by this job

Unlimited PTO

Generous parental leave

Medical, Dental & Vision

401K & 401K Match

Pet insurance available

FabFitFun subscription

Job summary

FabFitFun is seeking a full-time Executive/Personal Assistant to support the Co-Founder/Co-CEO in Beverly Hills. The role blends business and personal tasks in a fast-paced environment, with a hybrid schedule of four in-office days weekly.

You will manage calendars and high-volume emails, arrange travel and events, handle financial/documents, and liaise with internal and external stakeholders. A discreet, detail-oriented self-starter who thrives under pressure will excel here.

Qualifications

• Preference for candidates with experience as personal, family, or executive assistant.
• Discretion handling confidential and sensitive information.
• Detail-oriented with strong organization and follow-through.
• Proficient in Office and Google Workspace; able to manage emails and calendars.
• Must have a valid driver's license and be comfortable with driving.

Responsibilities

• Scheduling & time management: calendar, high-volume emails, and commitments.
• Travel & event coordination for business and personal needs.
• Communication & digital management with stakeholders and social channels.
• Financial & administrative tasks: expenses, banking, records, and tax docs.
• Errands & everyday management, family coordination as needed.

Skills

Time management

Discretion

Detail-oriented

Communication

Driving

Technical proficiency

Tools

Microsoft Office

Google Workspace

Excel

PowerPoint

Anthropic AI tools

Job description

FabFitFun is searching for a Full-Time Executive/Personal Assistant to support our Co-Founder/Co-CEO. This person will play a pivotal role in ensuring the day-to-day operations of the Co-Founder & Co-CEO run seamlessly both on the professional and personal fronts. It is a dynamic role, ideal for someone who thrives in a fast-paced environment while handling a mix of business and personal tasks. You will learn a lot and be relied upon with many opportunities for growth.Location:This role is based out of our HQ in Beverly Hills, CA and is not eligible for remote. We are presently operating from a hybrid schedule of 4 days a week in-office (Monday-Thursday).What You’ll Do:Scheduling & Time Management: Efficiently manage the Co-CEO’s calendar, handle high-volume day-to-day email correspondence, and ensure all personal and business commitments are organized and coordinated.Travel & Event Coordination: Manage all aspects of business and personal travel, including flights, accommodations, transportation, and detailed itineraries. Plan, coordinate, and execute personal and professional events of varying sizes.Communication & Digital Management: Serve as a liaison between the Co-CEO and internal and external stakeholders. Manage email correspondence and the Co-CEO’s social media presence, ensuring communications are timely, professional, and appropriately prioritized.Financial & Administrative Management: Complete and organize financial and tax-related documents, manage expense reports, coordinate banking relationships, maintain financial records, and utilize platforms such as DocSend and Excel.Errands & Everyday Management: Oversee day-to-day errands and coordinate tasks and service providers, including repairs, maintenance, and other personal needs. This may include driving to and completing errands on the Co-CEO’s behalf.Family Coordination: Coordinate with the Co-CEO’s family as needed, assisting with scheduling, logistics, travel, events, and other day-to-day needs to ensure plans are communicated and organized.What You’ll Bring:Experience: Preference for candidates with prior experience as a personal, family, or executive assistant.Discretion: Demonstrate a high level of professionalism and discretion when handling confidential and sensitive information.Detail-Oriented: Exceptional attention to detail, organization, and follow-through.Time Management: Ability to manage tight deadlines, prioritize effectively, and adapt quickly to shifting priorities.Technical Skills: Advanced proficiency with Microsoft Office, Google Workspace, Excel, PowerPoint, social media platforms, and AI tools such as Anthropic. Comfortable using AI as a day-to-day tool, continuously learning new capabilities, and identifying opportunities to streamline processes and improve efficiency.Driving: Current, valid driver’s license required.Flexibility: Comfortable working in a variety of settings and adapting to a flexible schedule based on the Co-CEO’s needs.What You’ll Get! The Benefits & Perks of FabFitFunUnlimited PTOGenerous parental leaveCompany paid holidays (8)Medical, Dental & Vision401K & 401K MatchPet insurance available for any FFF furry friendsComplimentary annual FFF subscription with seasonal $25 credit for e-commerce flash salesDonation matching program via BrightFunds, where the company matches up to $500 in charitable donations per employee annuallyCompensationThe expected hourly rate for this position is $22 - $30/hr. The compensation package will also include an initial equity grant, in addition to a range of generous medical, dental, vision and other perks & benefits. Compensation decisions are determined using a variety of job-related factors such as skill set, geographic location, market demands, experience, and education / certifications. If we extend an offer for employment, we will consider all individual qualifications.PrivacyYour information will be handled in accordance with our Workforce Member Privacy Notice: https://legal.fabfitfun.com/#workforce-member-privacy-notice