Executive/Personal Assistant

FabFitFun, Inc.; Beverly Hills (CA); Hybrid; USD 30,000 - 41,000; Full time

Benefits offered by this job

Unlimited PTO

Parental leave

Company holidays

Job summary

FabFitFun, Inc. is seeking a Full-Time Executive/Personal Assistant to support our Co-Founder/Co-CEO in Beverly Hills. The role will manage day-to-day operations across business and personal tasks in a fast-paced environment. A hybrid schedule involves four days in-office at HQ.

The position requires discretion, exceptional organization, and strong time-management skills, with heavy calendar/email management and travel coordination responsibilities.

Qualifications

• Experience as personal, family, or executive assistant preferred.
• Discretion with confidential and sensitive information.
• Detail-oriented with strong organization and follow-through.
• Ability to manage tight deadlines and shifting priorities.
• Driver’s license required.

Responsibilities

• Schedule and manage the Co-CEO’s calendar and high-volume emails.
• Coordinate business and personal travel, events, and itineraries.
• Serve as liaison between the Co-CEO and internal/external stakeholders; manage social media presence.
• Handle financial/administrative tasks and expense reports; manage records.
• Oversee errands, repairs, and other day-to-day tasks; may include driving.
• Coordinate with the Co-CEO’s family for logistics and scheduling.

Skills

Calendar management

Email management

Travel coordination

Discretion

Detail-oriented

Time management

Relationship management

Tools

Microsoft Office

Google Workspace

Excel

PowerPoint

Social media platforms

Anthropic AI tools

Job description

Job Details: Job Location: Beverly Hills, CA 90212, Salary Range: $22.00 - $30.00 Hourly, FabFitFun is searching for a Full-Time Executive/Personal Assistant to support our Co-Founder/Co-CEO. This person will play a pivotal role in ensuring the day-to-day operations of the Co-Founder & Co-CEO run seamlessly both on the professional and personal fronts. It is a dynamic role, ideal for someone who thrives in a fast-paced environment while handling a mix of business and personal tasks. You will learn a lot and be relied upon with many opportunities for growth.

Location: This role is based out of our HQ in Beverly Hills, CA and is not eligible for remote. We are presently operating from a hybrid schedule of 4 days a week in-office (Monday-Thursday).

What You’ll Do:

• Scheduling & Time Management: Efficiently manage the Co-CEO’s calendar, handle high-volume day-to-day email correspondence, and ensure all personal and business commitments are organized and coordinated.
• Travel & Event Coordination: Manage all aspects of business and personal travel, including flights, accommodations, transportation, and detailed itineraries. Plan, coordinate, and execute personal and professional events of varying sizes.
• Communication & Digital Management: Serve as a liaison between the Co-CEO and internal and external stakeholders. Manage email correspondence and the Co-CEO’s social media presence, ensuring communications are timely, professional, and appropriately prioritized.
• Financial & Administrative Management: Complete and organize financial and tax-related documents, manage expense reports, coordinate banking relationships, maintain financial records, and utilize platforms such as DocSend and Excel.
• Errands & Everyday Management: Oversee day-to-day errands and coordinate tasks and service providers, including repairs, maintenance, and other personal needs. This may include driving to and completing errands on the Co-CEO’s behalf.
• Family Coordination: Coordinate with the Co-CEO’s family as needed, assisting with scheduling, logistics, travel, events, and other day-to-day needs to ensure plans are communicated and organized.

Qualifications: What You’ll Bring:

• Experience: Preference for candidates with prior experience as a personal, family, or executive assistant.
• Discretion: Demonstrate a high level of professionalism and discretion when handling confidential and sensitive information.
• Detail-Oriented: Exceptional attention to detail, organization, and follow-through.
• Time Management: Ability to manage tight deadlines, prioritize effectively, and adapt quickly to shifting priorities.
• Technical Skills: Advanced proficiency with Microsoft Office, Google Workspace, Excel, PowerPoint, social media platforms, and AI tools such as Anthropic. Comfortable using AI as a day-to-day tool, continuously learning new capabilities, and identifying opportunities to streamline processes and improve efficiency.
• Driving: Current, valid driver’s license required.
• Flexibility: Comfortable working in a variety of settings and adapting to a flexible schedule based on the Co-CEO’s needs.

What You’ll Get! The Benefits & Perks of FabFitFun

• Unlimited PTO
• Generous parental leave
• Company paid holidays (8)
• Medical, Dental & Vision
• 401K & 401K Match
• Pet insurance available for any FFF furry friends
• Complimentary annual FFF subscription with seasonal $25 credit for e-commerce flash sales
• Donation matching program via BrightFunds, where the company matches up to $500 in charitable donations per employee annually

Compensation

The expected hourly rate for this position is $22 - $30/hr. The compensation package will also include an initial equity grant, in addition to a range of generous medical, dental, vision and other perks & benefits. Compensation decisions are determined using a variety of job-related factors such as skill set, geographic location, market demands, experience, and education / certifications. If we extend an offer for employment, we will consider all individual qualifications.

Privacy

Your information will be handled in accordance with our Workforce Member Privacy Notice: https://legal.fabfitfun.com/#workforce-member-privacy-notice