Executive/Personal Assistant

Priority Dispatch Corp.; Beverly Hills, Northern (CA, KY); Hybrid; USD 30,000 - 41,000; Full time

Benefits offered by this job

Unlimited PTO

Parental leave

Company holidays

Medical, Dental & Vision

401K & Match

Pet insurance

FabFitFun subscription credit

Donation matching

Job summary

FabFitFun is seeking a full-time Executive/Personal Assistant to support the Co-Founder/Co-CEO in Beverly Hills. The role blends business and personal tasks in a fast-paced setting with a hybrid schedule in-office four days per week.

You will manage calendars, travel, communications, and administrative duties, while handling financial records and coordinating with various stakeholders. A strong, discreet, detail-oriented mindset is essential.

Qualifications

• Experience as a personal, family, or executive assistant.
• Discretion handling confidential information with professionalism.
• Proficiency in MS Office and Google Workspace; familiarity with AI tools.

Responsibilities

• Manage the Co-CEO's calendar and email efficiently.
• Coordinate travel, events, and itineraries for business and personal needs.
• Serve as liaison with internal and external stakeholders; manage social media presence.
• Handle financial tasks, expense reports, and basic banking coordination.
• Oversee errands and family coordination as needed.

Skills

Experience as EA

Discretion

Detail-oriented

Time management

Technical skills

Driving

Flexibility

Tools

Microsoft Office

Google Workspace

Excel

PowerPoint

Social media

Anthropic AI

Job description

# Executive/Personal AssistantBeverly Hills, CA 90212## OverviewSalary Range$22.00 - $30.00 Hourly## DescriptionFabFitFun is searching for a Full-Time Executive/Personal Assistant to support our Co-Founder/Co-CEO. This person will play a pivotal role in ensuring the day-to-day operations of the Co-Founder & Co-CEO run seamlessly both on the professional and personal fronts. It is a dynamic role, ideal for someone who thrives in a fast-paced environment while handling a mix of business and personal tasks. You will learn a lot and be relied upon with many opportunities for growth.**Location:**This role is based out of our HQ in Beverly Hills, CA and is not eligible for remote. We are presently operating from a hybrid schedule of 4 days a week in-office (Monday-Thursday).## **What You’ll Do:*** Scheduling & Time Management: Efficiently manage the Co-CEO’s calendar, handle high-volume day-to-day email correspondence, and ensure all personal and business commitments are organized and coordinated.* Travel & Event Coordination: Manage all aspects of business and personal travel, including flights, accommodations, transportation, and detailed itineraries. Plan, coordinate, and execute personal and professional events of varying sizes.* Communication & Digital Management: Serve as a liaison between the Co-CEO and internal and external stakeholders. Manage email correspondence and the Co-CEO’s social media presence, ensuring communications are timely, professional, and appropriately prioritized.* Financial & Administrative Management: Complete and organize financial and tax-related documents, manage expense reports, coordinate banking relationships, maintain financial records, and utilize platforms such as DocSend and Excel.* Errands & Everyday Management: Oversee day-to-day errands and coordinate tasks and service providers, including repairs, maintenance, and other personal needs. This may include driving to and completing errands on the Co-CEO’s behalf.* Family Coordination: Coordinate with the Co-CEO’s family as needed, assisting with scheduling, logistics, travel, events, and other day-to-day needs to ensure plans are communicated and organized.## Qualifications**What You’ll Bring:*** Experience: Preference for candidates with prior experience as a personal, family, or executive assistant.* Discretion: Demonstrate a high level of professionalism and discretion when handling confidential and sensitive information.* Detail-Oriented: Exceptional attention to detail, organization, and follow-through.* Time Management: Ability to manage tight deadlines, prioritize effectively, and adapt quickly to shifting priorities.* Technical Skills: Advanced proficiency with Microsoft Office, Google Workspace, Excel, PowerPoint, social media platforms, and AI tools such as Anthropic. Comfortable using AI as a day-to-day tool, continuously learning new capabilities, and identifying opportunities to streamline processes and improve efficiency.* Driving: Current, valid driver’s license required.* Flexibility: Comfortable working in a variety of settings and adapting to a flexible schedule based on the Co-CEO’s needs.**What You’ll Get! The Benefits & Perks of FabFitFun*** Unlimited PTO* Generous parental leave* Company paid holidays (8)* Medical, Dental & Vision* 401K & 401K Match* Pet insurance available for any FFF furry friends* Complimentary annual FFF subscription with seasonal $25 credit for e-commerce flash sales* Donation matching program via BrightFunds, where the company matches up to $500 in charitable donations per employee annually**Compensation**The expected hourly rate for this position is $22 - $30/hr. The compensation package will also include an initial equity grant, in addition to a range of generous medical, dental, vision and other perks & benefits. Compensation decisions are determined using a variety of job-related factors such as skill set, geographic location, market demands, experience, and education / certifications. If we extend an offer for employment, we will consider all individual qualifications.**Privacy**Your information will be handled in accordance with our Workforce Member Privacy Notice: https://legal.fabfitfun.com/#workforce-member-privacy-notice