Office Concierge & Visitor Experience Lead

Vista; Fort Lauderdale (FL); On-site; USD 25,000 - 33,000; Full time

Job summary

Vista is seeking an Office Coordinator to be the onsite face of the Fort Lauderdale office, owning front desk operations, visitor experience, breakroom, pantry, and supply management. You will support facilities, HRIS/Payroll, and multiple departments with meeting setup and campus logistics.

This role emphasizes autonomy, discretion with sensitive information, and collaboration across locations to deliver consistent service standards.

Qualifications

• High school diploma or equivalent required.
• Associate degree or coursework in business administration preferred.
• 2+ years in reception/office coordination or similar role preferred.
• Valid driver’s license and reliable transportation required.
• Proficiency in Word, Excel, PowerPoint, Outlook; learn room booking systems.
• Vendor ordering, inventory management, and budgeting familiarity.
• Strong verbal and written communication; customer-service oriented.
• Organized, proactive, discreet with confidential information.

Responsibilities

• Serve as primary contact for employees, visitors, candidates, and vendors; manage reception and mail distribution.
• Maintain a professional, organized, welcoming office environment.
• Oversee breakroom and hospitality services; manage inventory and vendor services; monitor equipment; budget compliance.
• Manage office supply and facility inventory; ordering and stocking.
• Coordinate conference room scheduling and meeting support, including room setup and basic AV readiness.
• Track office-related expenses, invoices, and receipts; adhere to budgets.
• Partner with administrative staff across locations to ensure consistency in operations.
• Assist with events, special projects, and general office support; local errands as needed.
• Perform other duties as assigned.

Skills

Reception experience

Office coordination

Hospitality

MS Office

Vendor management

Communication

Organization

Confidentiality

Education

High school diploma

Associate degree (business administration preferred)

Tools

Microsoft Office Suite

Job description

Vista is seeking an Office Coordinator to be the onsite face of the Fort Lauderdale office, owning front desk operations, visitor experience, breakroom, pantry, and supply management. You will support facilities, HRIS/Payroll, and multiple departments with meeting setup and campus logistics.

This role emphasizes autonomy, discretion with sensitive information, and collaboration across locations to deliver consistent service standards.