Front Desk & Office Operations Lead

Vista Global; Fort Lauderdale (FL); Vor Ort; USD 42.000 - 56.000; Vollzeit

Zusammenfassung

Vista Global, Fort Lauderdale, seeks an Office Coordinator to own front-desk operations and ensure a welcoming, well-stocked office. You will manage reception, visitor access, mail, and breakroom services while coordinating with Facilities and HR/Payroll on budgets and events.

The role reports to the Director of HRIS and Payroll and requires strong organizational skills, confidentiality, and the ability to work independently with minimal supervision.

Qualifikationen

• High school diploma or equivalent required; associate degree or coursework in business administration preferred.
• 2+ years in reception, office coordination, hospitality, or similar administrative role preferred.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and room booking systems.
• Strong verbal and written communication and customer-service orientation.

Aufgaben

• Serve as the primary point of contact for employees, visitors, candidates, and vendors.
• Maintain a professional, organized office environment and welcome guests.
• Oversee breakroom and pantry services, inventory, and vendor coordination.
• Manage office supply and facility inventory, ordering and stocking.
• Coordinate conference room scheduling and basic meeting setup.
• Track office-related expenses, invoices, and receipts against budgets.
• Support events and adjacant administrative tasks across locations.

Kenntnisse

Front desk coordination

Vendor management

Inventory management

Budget tracking

MS Office proficiency

Communication skills

Confidentiality

Ausbildung

High school diploma or equivalent

Associate degree or business coursework

Jobbeschreibung

Vista Global, Fort Lauderdale, seeks an Office Coordinator to own front-desk operations and ensure a welcoming, well-stocked office. You will manage reception, visitor access, mail, and breakroom services while coordinating with Facilities and HR/Payroll on budgets and events.

The role reports to the Director of HRIS and Payroll and requires strong organizational skills, confidentiality, and the ability to work independently with minimal supervision.