Executive Operations Associate: Calendar & Travel Lead

Kontakt.io; United States; On-site; USD 85,000 - 120,000; Full time

Job summary

Qualifications

• 2 to 5 years of relevant experience in executive support, business operations, consulting, finance, executive search, legal, investor relations, or a high-growth technology company.
• Excellent writing and communication skills, attention to detail, calm under pressure, and persistence without abrasiveness.

Responsibilities

• Manage CEO's calendar and inbox with prioritized scheduling and timely follow-up on emails and external coordination.
• Oversee complex domestic and international travel, itineraries, and related logistics.
• Provide concise pre-meeting briefings with context, decisions needed, and open questions.
• Maintain a tracker of commitments and decisions across the org with proactive follow-ups.
• Prepare for leadership meetings, reviews, and offsites, and support cross-functional initiatives.
• Ensure strict confidentiality and discretion in all executive activities.
• Support day-to-day operations of the NYC office, including greeting visitors and hosting guests.

Skills

Executive support

Calendar management

Travel logistics

Communication

Discretion

Stakeholder coordination

Executive presence

Job description