Executive Assistant: Operations Specialist

remoting.work; United States; Remote; USD 65,000 - 90,000; Full time

Job summary

remoting.work is seeking an Executive Assistant: Operations Specialist to maximize executive productivity through strategic planning and organizational support. You will manage calendars, communications, and administrative workflows while coordinating across time zones in a distributed team.

The role emphasizes asynchronous work, clear documentation, and discretion in handling confidential information; you will collaborate with teams across countries and support broader operational processes.

Qualifications

• Experience supporting executives in strategic planning.
• Excellent written and verbal communication.
• Experience with operations support and reporting.
• Proficient with Excel, Office 365 and Google Workspace.

Responsibilities

• Manage executive calendars across multiple time zones.
• Prepare reports, agendas, and briefing materials.
• Own operational workflows, track tasks and deadlines.
• Draft and manage communications with discretion.
• Monitor project timelines and flag risks.

Skills

Executive support

Scheduling

Communication

Documentation

English writing

Tools

Excel

Office 365

Google Workspace

Calendar systems

Project management tools

Job description

Executive Assistant: Operations Specialist

Remote (Based at an approved local secure facility). We work US time zones and ask that you're available during those hours, even if that means adjusting your schedule.

About The Role

This role exists to maximize executive productivity through strategic planning and organizational support. You will manage calendars, communications, and administrative workflows while supporting broader operational processes. The work is primarily asynchronous, with clear documentation supporting collaboration across time zones. Our team is distributed across multiple countries, working within structured processes and holding zero tolerance for error.

What You’ll Do

• Manage executive calendars and coordinate scheduling across multiple time zones
• Support strategic planning by preparing reports, agendas, and briefing materials
• Own operational workflows, including tracking tasks, deadlines, and process documentation
• Draft and manage communications on behalf of the executive with discretion
• Monitor project timelines using project management tools and flag risks early

What We’re Looking For

• Proven experience supporting executives in a strategic planning capacity
• Strong communication skills, both written and verbal
• Demonstrated experience with operations support, including process coordination and reporting
• Working knowledge of Excel, Microsoft Office 365, and Google Workspace
• Experience using calendar management systems and project management tools
• Strong written English — our company works in English