Executive Operations & Scheduling Lead

NYC Mayor's Office of Contract Services; New York (NY); On-site; USD 100,000 - 110,000; Full time

Job summary

NYC Mayor's Office of Contract Services is seeking an experienced executive operations professional to serve as the Director's strategic scheduling partner. The role manages a high-volume calendar, aligns engagements with city priorities, and prepares briefing materials for executive briefings.

Responsibilities include planning agency-wide events, coordinating travel, supervising front desk staff, and advancing organizational priorities through thoughtful scheduling and cross-functional

Qualifications

• Bachelor's degree and six years of professional experience in executive operations or project management, with at least three years supporting senior leadership.
• Direct experience in high-volume, rapid-response scheduling.
• Strong organizational, project management, and execution skills with ability to manage multiple priorities.
• Ability to work as a strategic partner to senior leadership, managing up and anticipating needs.

Responsibilities

• Serve as the Director's executive gatekeeper and strategic scheduling lead.
• Manage high-volume calendar and align engagements with agency priorities.
• Draft high-level briefing materials and summaries for the Director.
• Plan and execute agency-wide staff engagements and stakeholder events.
• Oversee front desk staff and provide cross-functional administrative leadership.
• Coordinate travel arrangements locally and nationally.

Skills

Executive operations

Scheduling

Project management

Administrative support

Communication

Education

Baccalaureate degree from an accredited college

Associate degree + 2 years experience

High school diploma + 4 years experience

Tools

Microsoft Office Suite

Outlook

Excel

PowerPoint

Job description

NYC Mayor's Office of Contract Services is seeking an experienced executive operations professional to serve as the Director's strategic scheduling partner. The role manages a high-volume calendar, aligns engagements with city priorities, and prepares briefing materials for executive briefings.

Responsibilities include planning agency-wide events, coordinating travel, supervising front desk staff, and advancing organizational priorities through thoughtful scheduling and cross-functional