Strategic Executive Coordinator - Medical Operations

Biopharma Careers; Boston (MA); On-site; USD 45,000 - 69,000; Full time

Benefits offered by this job

Health insurance

PTO

Retirement contributions

Other perquisites

Job summary

Biopharma Careers is seeking an Executive Coordinator in Boston to support contracting and PO execution for US Medical. You will enable medical teams to focus on strategy and execution while ensuring corporate policy compliance.

The role requires strong calendar management, travel planning, and handling confidential materials, with a base pay range described in the posting. This position is based in Seaport Boston with some travel and multi-tasking demands.

Qualifications

• High school diploma or GED required.
• Bachelor's degree preferred.
• Experience with contracting process support; SAP experience preferred.
• Strong background in executive-level support, calendar management, meeting coordination, travel planning, and handling confidential materials.
• Previous project administration preferred.

Responsibilities

• Contracting & Purchase Order Support: manage SOWs, vendor setup and PO setup with Oncology, Fertility, Endocrinology, and Medical budgets.
• Monitor shared Medical Operations inbox for SOW handling and track through the process with business owners.
• Review monthly open invoice and PO reports and take action as needed.
• Open POs for approved medical grants and charitable contribution requests.
• Support development of job aids for Medical Affairs processes and provide backup coverage for Medical Operations.

Skills

Executive-level support

Calendar management

Meeting coordination

Travel planning

Confidential materials handling

SOW/contracting support

Outlook/Office tools

SAP experience

Education

High school diploma or GED

Bachelor's degree

Tools

SAP

Job description

Biopharma Careers is seeking an Executive Coordinator in Boston to support contracting and PO execution for US Medical. You will enable medical teams to focus on strategy and execution while ensuring corporate policy compliance.

The role requires strong calendar management, travel planning, and handling confidential materials, with a base pay range described in the posting. This position is based in Seaport Boston with some travel and multi-tasking demands.