Executive Assistant to Chief Executive Officer

Confidential Company; Boston (MA); On-site; USD 90,000 - 120,000; Full time

Job summary

Confidential Company in Boston is seeking an experienced Executive Assistant to provide dedicated support to a Senior Executive and CEO. This is a high-visibility, confidential role requiring exceptional judgment, discretion, resourcefulness, and professionalism in a fast-paced, mission-driven environment.

You will manage complex calendars, coordinate domestic and international travel, prepare correspondence and presentations, and support strategic initiatives.

Qualifications

• Bachelor’s degree or 4+ years of executive support experience.
• Experience supporting senior-level executives in a fast-paced environment.
• Demonstrated discretion and sound judgment with confidential information.

Responsibilities

• Provide high-level administrative and organizational support to a senior executive.
• Manage a complex and frequently changing calendar, including meetings, appointments, events, and competing priorities.
• Coordinate complex domestic and international travel arrangements, itineraries, accommodations, and related logistics.
• Handle highly confidential and sensitive business matters with exceptional discretion and sound judgment.
• Manage and prioritize executive communications, including email correspondence and follow-up items.
• Draft, edit, and prepare correspondence, presentations, reports, meeting materials, and other business documents.
• Coordinate, execute, and support special projects and strategic initiatives using tools such as Excel and PowerPoint.
• Prepare meeting agendas, compile materials, coordinate logistics, capture key actions, and manage follow-up as needed.

Skills

Executive support

Calendar management

Discretion

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

PowerPoint

Job description

We are seeking an experienced Executive Assistant to provide dedicated support to a Senior Executives and CEO based in Boston. This is a high-visibility and highly confidential role requiring exceptional judgment, discretion, resourcefulness, and professionalism.

The ideal candidate is proactive, organized, and comfortable operating in a fast-paced, mission-driven environment. This individual will serve as a trusted partner, anticipating needs, managing competing priorities, and helping ensure the executive is positioned to operate effectively across a broad range of business activities. This is an onsite position based in Boston, Massachusetts.

Responsibilities

• Provide high-level administrative and organizational support to a senior executive.
• Manage a complex and frequently changing calendar, including meetings, appointments, events, and competing priorities.
• Coordinate complex domestic and international travel arrangements, itineraries, accommodations, and related logistics.
• Handle highly confidential and sensitive business matters with exceptional discretion and sound judgment.
• Manage and prioritize executive communications, including email correspondence and follow-up items.
• Draft, edit, and prepare correspondence, presentations, reports, meeting materials, and other business documents.
• Coordinate, execute, and support special projects and strategic initiatives using tools such as Excel and PowerPoint.
• Prepare meeting agendas, compile materials, coordinate logistics, capture key actions, and manage follow-up as needed.
• Develop and maintain spreadsheets, databases, trackers, and other tools to support reporting and executive priorities.
• Serve as a key point of contact with senior leaders, internal teams, clients, business partners, and other external stakeholders.
• Build strong working relationships across the organization while maintaining appropriate confidentiality and discretion.
• Anticipate executive needs, identify potential challenges, and proactively recommend or implement solutions.
• Organize and prioritize a high volume of work while meeting deadlines in a dynamic environment.
• Exercise independent judgment when managing requests, resolving issues, and determining appropriate next steps.
• Support additional business, administrative, and special-project needs as required.

Qualifications

• Bachelor’s degree with at least 4 years of relevant experience, or 6–10 years of directly related executive support experience.
• Demonstrated experience supporting senior-level executives in a complex, fast-paced organization.
• Exceptional discretion and demonstrated ability to manage highly confidential and sensitive information.
• Strong business acumen and understanding of executive-level priorities and organizational dynamics.
• Excellent organizational and time-management skills, with the ability to manage multiple priorities and adapt quickly to changing needs.
• Strong written and verbal communication skills, including experience preparing professional business correspondence and executive-level materials.
• Advanced proficiency with Microsoft Office, including Outlook, Excel, Word, and PowerPoint.
• Ability to work independently with minimal direction while exercising sound judgment and good decision-making.
• Strong interpersonal skills and the ability to communicate effectively and professionally with individuals at all levels of an organization.
• Proactive problem-solving skills and a demonstrated ability to anticipate needs before they arise.
• Ability to remain composed, responsive, and highly organized in a demanding environment.
• Experience within construction, real estate, professional services, or another complex business environment is beneficial but not required.

Working Conditions

• This role primarily operates in a professional office environment, with occasional travel or visits to other business locations as needed.
• The employee must be able to sit for extended periods and regularly use a computer, telephone, and other standard office equipment.
• Some standing, walking, and reaching may be required.
• The work environment is typically quiet to moderately active.