Executive Operations Coordinator | Hybrid in Burlington

PharmaEssentia U.S.A.; Burlington (MA); Hybrid; USD 6,700 - 100,000; Full time

Benefits offered by this job

Medical coverage

Dental & Vision

Paid time off

401(k) match

Flexible Spending Account

Cell phone reimbursement

Employee Assistance Program

Free parking

Job summary

PharmaEssentia USA is seeking an Operations Coordinator to support the Market Access leadership team in a hybrid role at our Burlington, MA office. You will manage calendars, contracts, travel, and onboarding, while coordinating budgets and cross-functional communications.

Minimum 3+ years supporting executives; a Bachelor’s degree is preferred; strong Office skills and attention to detail are essential. Join a fast-paced environment with opportunities to shape cross-functional programs and

Qualifications

• 3+ years supporting senior executives in a fast-paced environment.
• Bachelors degree preferred or equivalent experience.
• Excellent time management and ability to multi-task.
• Strong verbal and written communication with internal/external stakeholders.
• Ability to work independently with ownership over goals.
• Flexible and able to thrive in change and a fast-paced environment.
• Proactive problem-solving and follow-through skills.

Responsibilities

• Perform general administrative functions to support the Market Access leadership team.
• Create and modify Word and PowerPoint documents such as reports, agendas, and communications.
• Coordinate travel arrangements and onboarding of new team members.
• Manage contracting and procurement end-to-end, routing through legal and finance review.
• Maintain department files and SharePoint documentation.
• Manage complex calendars across time zones and schedule meetings.

Skills

Time management

Multi-tasking

Communication

Organization

Education

Bachelors degree preferred

Tools

Microsoft Office

SharePoint

Outlook

Job description

PharmaEssentia USA is seeking an Operations Coordinator to support the Market Access leadership team in a hybrid role at our Burlington, MA office. You will manage calendars, contracts, travel, and onboarding, while coordinating budgets and cross-functional communications.

Minimum 3+ years supporting executives; a Bachelor’s degree is preferred; strong Office skills and attention to detail are essential. Join a fast-paced environment with opportunities to shape cross-functional programs and