Business Operations Manager

Manning Personnel Group, Inc.; Boston (MA); On-site; USD 90,000 - 130,000; Full time

Job summary

A Biotech in Boston is seeking an experienced Business Operations Manager to oversee daily office operations and manage a small team of executive assistants. The role requires discretion, independent judgment, and a professional demeanor to support executives and maintain a high level of confidentiality.

You will handle travel planning, meeting coordination, drafting executive correspondence, and process contracts/ POs while fostering a collaborative environment that supports company objectives.

Qualifications

• At least 8 years in office management support in a professional environment.
• Experience managing a team.
• Ability to set priorities and anticipate needs.
• Strong judgment and independence.
• Professional representation to external audiences.
• Ability to handle competing priorities within budget.
• Proficient in Microsoft Office: Outlook, Word, Excel, PowerPoint.
• Excellent written and verbal communication.
• Discretion and confidentiality at executive level.

Responsibilities

• Provide day-to-day support to the entire office ensuring daily operations run smoothly.
• Manage all office operations.
• Coordinate extensive domestic and international travel planning.
• Oversee a small admin team.
• Travel expense reporting.
• Interface with Board members and high level Executives as necessary.
• Draft correspondence on behalf of the executives.
• Work with administrative team, providing a supportive, positive environment and pitching in when necessary, modelling a spirit of collaboration.
• Project lead for special projects as needed.
• Meeting planning and coordination.
• Additional administrative responsibilities including processing contracts and POs.

Skills

Office management

Travel planning

Team leadership

Confidentiality

Communication

Independent work

Budgeting

Tools

Microsoft Office

Job description

A Biotech in Boston is looking to hire a top notch Business Operations Manager to join their team and support the day to day operations of the office and manage a small team of Executive Assistants. The successful individual is a team player who possesses a sense of personal warmth that is welcoming and comfortable, is able to build trust and credibility with team members, and radiates poise and a level of sophistication in carrying out their duties. They must be able to work independently and are expected to apply a high degree of judgment and discretion in carrying out their tasks. Their ideal candidate should be a self-starter who possesses the confidence to understand the importance of performing their role seamlessly to enable the executives to be more efficient and effective in their respective roles.

RESPONSIBILITIES:

• Provide day-to-day support to entire office ensuring daily operations run smoothly.
• Manage all office operations
• Assist with extensive domestic and international travel planning.
• Oversee a small team of admins.
• Travel expense reporting.
• Interface with Board members and high level Executives as necessary.
• Draft correspondence on behalf of the executives.
• Work with administrative team, providing a supportive, positive environment and pitching in when necessary, modelling a spirit of collaboration.
• Project lead for special projects as needed.
• Meeting planning and coordination.
• Additional administrative responsibilities as needed, including but not limited to processing contracts and POs.

REQUIREMENTS:

• At least 8 years of experience supporting office management in a highly professional, and dynamic environment.
• Prior experience managing.
• Demonstrated flexibility and professional maturity to proactively and readily understand priorities and anticipate needs.
• Model team player with excellent judgment and the ability to work well independently.
• Ability to represent the company professionally to a variety of external audiences.
• Proven ability to manage conflicting priorities and deliver on the most critical assignments on time and within budget.
• Highly proficient in Microsoft office suite including Outlook, Word, Excel and PowerPoint.
• Excellent written and verbal communication skills including obsessive attention to detail and the ability to effectively multi-task.
• Willingness to grow and learn to understand the business and develop skills to increase level of independence and autonomy.
• Demonstrates and understands the importance of the highest level of confidentiality as expected and required in every executive level position.

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.