Executive Operations Coordinator — Hybrid NYC

EverPass Media, LLC; New York, Northern (NY, KY); Hybrid; USD 75,000 - 80,000; Full time

Benefits offered by this job

Competitive compensation

Medical, dental, vision insurance

Professional development

Mentoring opportunities

Paid parental leave

Mental health and recharge days

401k match

Job summary

EverPass Media in New York City is seeking an Operations Coordinator to provide administrative and operational support to the executive leadership team. This hybrid role requires in-office work three days per week and offers high visibility within a fast-moving media environment.

The position involves managing calendars, coordinating travel, processing expenses, and supporting office operations, meetings, and special projects across EverPass and strategic partners.

Qualifications

• 1–3 years of professional experience in executive support or related role.
• Bachelor's degree preferred.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication.
• Comfortable interacting with senior executives and partners.
• Proactive and resourceful, with ownership mindset.

Responsibilities

• Provide day-to-day administrative and operational support to EverPass executive team.
• Manage complex calendars and coordinate meetings, res schedules and priorities.
• Anticipate executive needs and prepare for meetings and deadlines.
• Coordinate domestic and international travel and related logistics.
• Prepare and submit expense reports and assist with invoices and tracking.
• Support planning and execution of meetings, events and leadership sessions.
• Handle confidential information with discretion and sound judgment.
• Leverage AI tools to improve administrative workflows and research.

Skills

Executive support

Calendar management

Travel coordination

MS Office

Education

Bachelor's degree preferred

Tools

Outlook

PowerPoint

Excel

Job description

EverPass Media in New York City is seeking an Operations Coordinator to provide administrative and operational support to the executive leadership team. This hybrid role requires in-office work three days per week and offers high visibility within a fast-moving media environment.

The position involves managing calendars, coordinating travel, processing expenses, and supporting office operations, meetings, and special projects across EverPass and strategic partners.