Executive Operations Coordinator — Hybrid

Pocketbook Agency; New York (NY); On-site; USD 100,000 - 130,000; Full time

Job summary

Pocketbook Agency is seeking a highly organized Coordinator to support a senior leader and a fast-paced research team in New York. This in-office role Monday through Thursday with WFH on Fridays offers calendar management, meeting coordination, and operational partnership to ensure priorities stay on track.

Ideal candidates bring 2 years of administrative or operations experience in fast-paced settings, excellent communication, and a proactive, collaborative approach.

Qualifications

• 2 years of administrative support, business operations, project coordination, or similar roles.

Responsibilities

• Provide calendar management and scheduling support for a senior team leader.
• Coordinate team meetings, priorities, logistics, and follow-through on key deliverables.
• Support operational processes including onboarding/offboarding, team policies, talent-related processes, and internal coordination.
• Manage office-space and seating needs in partnership with workplace and facilities teams.
• Track priorities across multiple workstreams and help ensure work is completed on time.
• Improve team processes and identify opportunities to make day-to-day operations more efficient.
• Partner with stakeholders across the organization to keep communication clear and work moving forward.
• Respond effectively to shifting priorities in a fast-moving environment.

Job description

Pocketbook Agency is seeking a highly organized Coordinator to support a senior leader and a fast-paced research team in New York. This in-office role Monday through Thursday with WFH on Fridays offers calendar management, meeting coordination, and operational partnership to ensure priorities stay on track.

Ideal candidates bring 2 years of administrative or operations experience in fast-paced settings, excellent communication, and a proactive, collaborative approach.