Executive Operations Coordinator for COO & VIP Visits

Jamestown Management Corporation; New York (NY); On-site; USD 47,000 - 56,000; Full time

Job summary

Jamestown LP is seeking an Administrative Assistant to support the Chief Operating Officer and One Times Square team in New York, NY. The role covers executive-level support, calendar management, office operations, and project coordination.

Responsibilities include coordinating meetings, handling confidential information, ordering supplies, planning events, and supporting VIP and lender visits. The position requires a flexible schedule, strong communication skills, and a desktop-ready command of

Qualifications

• 3+ years in executive support, office management, operations or similar.
• Proven project management skills to run multiple workstreams.
• Excellent written and verbal communication with executives, vendors, VIPs.
• Strong prioritization and discretion with confidential information.
• Fluent in calendar, email, and office tools (Google Workspace or Microsoft 365).
• Flexible and resourceful; can handle small tasks and big initiatives.

Responsibilities

• Provide executive-level support to COO and senior leaders.
• Manage calendars, schedule meetings, and prepare materials.
• Coordinate office operations, supplies, and projects of varying sizes.
• Plan internal culture events and onboarding activities.
• Coordinate logistics for VIP visits, lender visits, and offsite events.

Skills

3+ years experience

Project management

Executive support

Communication

Discretion

Calendar management

Office tools

Education

Bachelor's degree or equivalent

Tools

Google Workspace

Microsoft 365

Project tracking software

Job description

Jamestown LP is seeking an Administrative Assistant to support the Chief Operating Officer and One Times Square team in New York, NY. The role covers executive-level support, calendar management, office operations, and project coordination.

Responsibilities include coordinating meetings, handling confidential information, ordering supplies, planning events, and supporting VIP and lender visits. The position requires a flexible schedule, strong communication skills, and a desktop-ready command of