Executive Operations Manager

Jamestown; New York (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

Jamestown is seeking an Administrative Assistant for One Times Square to provide executive-level support to the COO and on-site leadership. You will manage calendars, coordinate projects, handle confidential communications, and support office operations and events.

The role emphasizes discretion, superb organization, and the ability to juggle multiple priorities across an iconic property and a dynamic team. Evening and weekend availability will be required as events dictate.

Qualifications

• 3+ years in executive support, office management, operations or a similar role.
• Proven project management skills: you can run several workstreams at once and keep everyone aligned.
• Excellent written and verbal communication; comfortable with executives, vendors and VIP guests.
• Sharp prioritization: you know what matters now and what can wait.
• A service mindset: you find joy in helping teams succeed.
• Absolute discretion and professionalism with confidential information.
• Fluent in calendar, email, and office tools (Google Workspace or Microsoft 365) and project tracking software.
• Flexible and resourceful; able to shift between small tasks and big initiatives without dropping details.
• Bachelor's degree or equivalent experience.
• Flexible schedule required, including evenings, weekends, and holidays based on the event calendar.

Responsibilities

• Executive and leadership support: manage calendars for the COO and senior leaders, prepare materials, take notes and track follow-ups.
• Office and supplies: keep the office running, manage vendors and day-to-day needs, track inventory and budgets.
• Operations and project support: plan and execute projects, own timelines and status updates, remove roadblocks.
• Culture and events: plan internal activities and events, support onboarding moments and team gatherings.
• VIP, lender and C‑suite visits: coordinate logistics, agendas, access and hospitality on-site.

Skills

Executive support

Project management

Communication

Discretion

Calendar management

Education

Bachelor's degree or equivalent experience

Tools

Google Workspace

Microsoft 365

Project tracking software

Job description

Jamestown is seeking an Administrative Assistant for One Times Square to provide executive-level support to the COO and on-site leadership. You will manage calendars, coordinate projects, handle confidential communications, and support office operations and events.

The role emphasizes discretion, superb organization, and the ability to juggle multiple priorities across an iconic property and a dynamic team. Evening and weekend availability will be required as events dictate.