Executive Operations & Calendar Coordination Lead

UC San Diego Health; San Diego (CA); On-site; USD 87,000 - 127,000; Full time

Job summary

UC San Diego Health is seeking an experienced administrative professional to provide comprehensive support to the Health Campus Development department, the Chief Administrative Officer, and the Director. Responsibilities include calendar management, meeting coordination, travel support, and routine communications to keep operations running smoothly.

The role emphasizes budget and non-labor processes, labor resource management, and collaboration with HR, IT, Payroll, and Facilities.

Qualifications

• Seven years of related experience or a Bachelor's degree plus three years of related experience/training; supporting C-suite executives in large environments.
• Familiarity with the organization's processes, protocols and procedures.
• Calendaring and managing multi-organizational meetings.
• Knowledge of FERPA and related regulations.

Responsibilities

• Provide administrative support to the Health Campus Development department, the CAO, and the Director.
• Manage calendars, meetings, travel, and event planning; coordinate with departments for efficiency.
• Provide analytic and reporting support across local operations.
• Collaborate with Facilities Planning, Design, and Construction and Campus Project Management.
• Organize, draft, and maintain department website content and communications.

Skills

Executive support

Calendaring

Meeting management

Budget management

Confidentiality

Interdepartmental collaboration

Education

Bachelor's degree in related area

Tools

Outlook

Teams

SharePoint

Word

PowerPoint

Excel

Job description

UC San Diego Health is seeking an experienced administrative professional to provide comprehensive support to the Health Campus Development department, the Chief Administrative Officer, and the Director. Responsibilities include calendar management, meeting coordination, travel support, and routine communications to keep operations running smoothly.

The role emphasizes budget and non-labor processes, labor resource management, and collaboration with HR, IT, Payroll, and Facilities.