Executive Office Services Assistant

DLA Careers; Port Hueneme (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

DLA, a federal agency, seeks an Office Services Assistant to support the Director and Office Group with administrative and clerical tasks at locations including Pt. Hueneme, CA. The role involves handling payroll forms, travel tracking, and maintaining action logs.

You will also help prepare official correspondence and manage publications and schedules. The position requires U.S. citizenship, a set tour of duty, and compliance with security and suitability standards.

Qualifications

• Specialized experience includes reception, greeting visitors and directing to personnel.
• Scheduling meetings, conferences and appointments, and preparing for meetings.
• Prepare official departmental correspondence related to personnel matters.

Responsibilities

• Serves as the primary assistant to the Director, Office Group and provides administration, clerical and support for the Director and other components located within the Office Group.
• Process Request for Personnel Action Forms (SF-52 replacement form) as directed by Office Director.
• Maintains an electronic log of all personnel actions and provides the Director with the status of pending actions.
• Ensure required publications are readily available, e.g., directives, instructions, policies, etc.
• Advise DLA Document Services managers and supervisors on applicable administrative methods, regulations, protocol, etc
• Assists employees with completion of payroll forms and ensures work schedules for all employees are completed properly.
• Keeps track of travel expenditures and provides this information for budget preparation.

Job description

DLA, a federal agency, seeks an Office Services Assistant to support the Director and Office Group with administrative and clerical tasks at locations including Pt. Hueneme, CA. The role involves handling payroll forms, travel tracking, and maintaining action logs.

You will also help prepare official correspondence and manage publications and schedules. The position requires U.S. citizenship, a set tour of duty, and compliance with security and suitability standards.