Office Services Assistant

DLA Careers; Port Hueneme (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

DLA, a federal agency, seeks an Office Services Assistant to support the Director and Office Group with administrative and clerical tasks at locations including Pt. Hueneme, CA. The role involves handling payroll forms, travel tracking, and maintaining action logs.

You will also help prepare official correspondence and manage publications and schedules. The position requires U.S. citizenship, a set tour of duty, and compliance with security and suitability standards.

Qualifications

• Specialized experience includes reception, greeting visitors and directing to personnel.
• Scheduling meetings, conferences and appointments, and preparing for meetings.
• Prepare official departmental correspondence related to personnel matters.

Responsibilities

• Serves as the primary assistant to the Director, Office Group and provides administration, clerical and support for the Director and other components located within the Office Group.
• Process Request for Personnel Action Forms (SF-52 replacement form) as directed by Office Director.
• Maintains an electronic log of all personnel actions and provides the Director with the status of pending actions.
• Ensure required publications are readily available, e.g., directives, instructions, policies, etc.
• Advise DLA Document Services managers and supervisors on applicable administrative methods, regulations, protocol, etc
• Assists employees with completion of payroll forms and ensures work schedules for all employees are completed properly.
• Keeps track of travel expenditures and provides this information for budget preparation.

Job description

Summary

See below for important information regarding this job.

• Travis AFB, CA $69,860 - $90,814
• Tinker AFB, OK $55,882 - $72,644
• Indianapolis, IN $56,402 - $73,320

Summary

See below for important information regarding this job.

• Pt. Hueneme, CA $65,148 - $84,689
• Travis AFB, CA $69,860 - $90,814
• Tinker AFB, OK $55,882 - $72,644
• Indianapolis, IN $56,402 - $73,320

Duties

Help

• Serves as the primary assistant to the Director, Office Group and provides administration, clerical and support for the Director and other components located within the Office Group.
• Process Request for Personnel Action Forms (SF-52 replacement form) as directed by Office Director.
• Maintains an electronic log of all personnel actions and as needed, provides the Director with the status of pending actions.
• Ensure required publications are readily available i.e., directives, instructions, policies, etc
• Advise DLA Document Services managers and supervisors on applicable administrative methods, regulations, protocol, etc
• Assists employees with completion of payroll forms/ ensure work schedules for all employees are completed properly.
• Keeps track of travel expenditures and provides this information to the Office Group Director, Deputy Director and/or Financial Analyst for preparation of the travel budget.

Requirements

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• Must be a U.S. citizen
• Tour of Duty: Set Schedule
• Security Requirements: Non-Critical Sensitive
• Appointment is subject to the completion of a favorable suitability or fitness determination, where reciprocity cannot be applied; unfavorably adjudicated background checks will be grounds for removal.
• Fair Labor Standards Act (FLSA): Non-Exempt
• Selective Service Requirement: Males born after 12-31-59 must be registered or exempt from Selective Service.
• Recruitment Incentives: Not Authorized
• Bargaining Unit Status: No
• Selectees are required to have a REAL ID or other acceptable identification documents to access certain federal facilities. See https://www.tsa.gov/real-id for more information.

Qualifications

To qualify for an Office Services Assistant, your resume and supporting documentation must support: B. Education: As a general rule, education is not creditable above GS-05 for most positions covered by this standard; however, graduation education may be crediting in those few instances where the graduate education is directly related to the work of the position.Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

• Specialized Experience: One year of specialized experience that equipped you with the particular competencies to successfully perform the duties of the position and is directly in or related to this position. To qualify at the GS-08 level, applicants must possess one year of specialized experience equivalent to the GS-07 level or equivalent under other pay systems in the Federal service, military, or private sector. Applicants must meet eligibility requirements including time-in-grade (General Schedule (GS) positions only), time-after-competitive appointment, minimum qualifications, and any other regulatory requirements by the cut-off/closing date of the announcement. Creditable specialized experience includes:
• Receive calls, greet visitors and direct to appropriate personnel. Take care of routine matters, or refer inquiries to appropriate personnel. Receive and direct incoming mail.
• Scheduling meetings, conferences and appointments, and gather information to prepare for meetings. Provide filing and clerical support to the Director.
• Prepare official departmental correspondence as needed on behalf of the Director related to personnel security matters, reports, awards, performance plans, letters of appreciation and responses to incoming correspondence.

Education

Substitution of education may not be used in lieu of specialized experience for this grade level.

Additional information

As required by 5 C.F.R.

• 302.106, DLA will provide Section 508 conformant ICT to employees with disabilities. All ICT interfaces with the public related to vacancy announcements and career transition opportunities must conform to the applicable requirements in the current ICT Standards and Guidelines (36 C.F.R.
• 1194).

For Important General Applicant Information and Definitions go to

http://www.dla.mil/portals/104/documents/careers/GenAppInfoDef.pdf

Reemployed Annuitants

This position does not meet criteria for appointment of Reemployed Annuitants. The DoD criteria for hiring Reemployed Annuitants can be found at: https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/140025/140025_vol300.PDF

Information for Veterans

is available at: https://www.dla.mil/Careers/Programs/. As of 23 December 2016, Military retirees seeking to enter federal service in the Department of Defense now require a waiver if they would be appointed within 180 days following their official date of retirement.

Drug-Free Workplace Policy

The Defense Logistics Agency (DLA) is committed to maintaining a safe, drug-free workplace. All DLA employees are required to refrain from illegal drug use on and off duty. DLA conducts pre-employment, reasonable suspicion, post-accident, and random drug testing.

Applicants tentatively selected for employment in testing designated positions will undergo a urinalysis to screen for illegal drug use prior to appointment. Refusal to undergo testing or testing positive for illegal drugs will result in withdrawal of the tentative job offer and a six-month denial of employment with DLA from the date of the drug test. Employees in drug testing designated positions are subject to random drug testing. A negative drug test result must be received by HR within 30 calendar days after the EOD (i.e., start date). The selectee's inability successfully pass; or refusal to conduct the test may result in: 1) the tentative or FJO being withdrawn during the recruitment process; or 2) subsequently being removed from Federal service for failure to meet a condition of employment. You may be required to sign a "Drug Test Statement of Understanding" if you are selected for this position.

The DLA drug testing panel tests for the following substances: marijuana, cocaine, opiates, heroin, phencyclidine, amphetamines, methamphetamines, fentanyl, norfentanyl, methylenedioxymethamphetamine (MDMA), methylenedioxyamphetamine (MDA), and opioids.

ADVISORY: Use of cannabidiol (CBD) products may result in a positive drug test for marijuana. DLA employees are subject to Federal law and under Federal law, Marijuana is illegal

Additional guidance on writing a federal resume can be found at: USAJOBS Help Center - How do I write a resume for a federal job? The resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Help

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.