Executive Front Office Assistant II — On Site

Allied Technologies and Consulting, LLC.; California (MO); On-site; USD 48,000 - 72,000; Full time

Job summary

Allied Technologies and Consulting, LLC. seeks a Front Office Assistant II to support NHRC Command Suite and DFA in San Diego, CA. The role provides executive administrative services to ensure timely operations, correspondence, records, and travel arrangements for senior leadership at a Government facility.

Based on-site at NHRC with strict security and background screening requirements. Candidate must be a U.S. citizen and able to obtain necessary government clearances and access.

Qualifications

• Minimum of 3 years of administrative experience.
• Experience supporting senior leaders or government/military environments preferred.
• Proficiency with Microsoft Office Suite, Adobe PDF tools, email/calendar management, and electronic filing.

Responsibilities

• Provide front office and executive administrative support.
• Process high-volume taskers, requests, and leadership actions with accuracy.
• Manage incoming/outgoing correspondence for leadership, including email and official mail.
• Prepare briefing materials, schedules, travel docs, and reports.
• Coordinate meetings, VIP logistics, room reservations, and tech support.
• Maintain calendars, resolve conflicts, and anticipate leadership needs.
• Support budgeting and finance-related administrative tasks as needed.

Skills

Administrative support

Executive support

Written & verbal communication

Tools

Microsoft Office

Adobe PDF tools

Email/calendar management

Document routing

Electronic filing

Job description

Allied Technologies and Consulting, LLC. seeks a Front Office Assistant II to support NHRC Command Suite and DFA in San Diego, CA. The role provides executive administrative services to ensure timely operations, correspondence, records, and travel arrangements for senior leadership at a Government facility.

Based on-site at NHRC with strict security and background screening requirements. Candidate must be a U.S. citizen and able to obtain necessary government clearances and access.