Executive Office & Projects Coordinator

Texans-Credit-Union; Richardson (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

Texans-Credit-Union is seeking an experienced Administrative Assistant to support the Executive Department in Richardson, TX. The role handles front-line member contact, meeting coordination, and project support to ensure smooth operations.

The ideal candidate is highly organized, with strong MS Office skills and a proven ability to manage multiple priorities in a fast-paced environment. The position emphasizes discretion, stakeholder communication, and reliable execution.

Qualifications

• Candidates must be highly organized and detail-oriented with excellent follow-up skills.
• Strong project management abilities and multitasking capacity.
• Excellent verbal and written communication; able to make independent decisions.
• Proficiency with Word, Excel, Outlook, and PowerPoint is required.
• Professional demeanor when interacting with members and partners.
• Respect for corporate business protocol and confidentiality.

Responsibilities

• Provide administrative and operational support for the Executive Department.
• Greet and direct guests and members in person or by phone.
• Coordinate executive meetings, including catering, setup, and cleanup for various board and staff meetings.
• Assist with executive calendar management and special projects for Senior Vice Presidents.
• Manage executive meeting room calendars and AV setup.
• Oversee catering, kitchen, and hospitality supplies; monitor inventory.
• Order office supplies and maintain equipment on the 7th floor; restock as needed.
• Process facilities tickets and track resolutions to closure.
• Prepare recognition materials in coordination with Human Resources.

Skills

Highly organized

Detail-oriented

Project management

Verbal and written communication

MS Word

MS Excel

MS Outlook

MS PowerPoint

Team collaboration

Discretion and judgment

Time management

Minutes writing/transcription

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Texans-Credit-Union is seeking an experienced Administrative Assistant to support the Executive Department in Richardson, TX. The role handles front-line member contact, meeting coordination, and project support to ensure smooth operations.

The ideal candidate is highly organized, with strong MS Office skills and a proven ability to manage multiple priorities in a fast-paced environment. The position emphasizes discretion, stakeholder communication, and reliable execution.