Administrative Assistant

Texell Credit Union; Temple (TX); Sur place; USD 42 000 - 54 000; Plein temps

Résumé du poste

Texell Credit Union in Temple, TX, is seeking an Administrative Assistant to support the President/CEO and senior leadership. You will handle board notices, monthly reports, visitor coordination, and travel arrangements.

The role requires professional discretion, strong Microsoft Office skills, and the ability to manage multiple tasks in a fast-paced environment. You will prepare meeting minutes and assist with events.

Qualifications

• Experience in a professional office environment with ability to meet deadlines.
• Excellent written and verbal communication skills; attention to detail.
• Proactive, organized, and able to multitask in a fast-paced setting.
• Ability to maintain confidentiality and professionalism at all times.

Responsabilités

• Assist President/CEO with board-related matters and meeting logistics.
• Prepare monthly board reports and distribute correspondence to senior management and the Board.
• Schedule meetings, arrange travel, and manage travel files and expenses.
• Greet visitors and direct them to appropriate contacts.
• Support marketing events and stock/supply management as needed.

Connaissances

Excel

Word

PowerPoint

Communication skills

Detail oriented

Time management

Self-starter

Professional image

Confidentiality

Formation

Bachelor’s degree in business or communications

Outils

Microsoft Excel

Microsoft Word

PowerPoint

Description du poste

Administrative Assistant – Temple, TXTexell Credit Union, a $560 million community credit union in Temple, Texas, has an exciting opportunity for a driven self-starter, supporting the senior leadership team. Texell is a fast-growing credit union with an uncompromising approach to excellent member service, and a track record of stability. Texell seeks an energetic self-starter who exhibits maturity, professionalism, and a strong work ethic. Texell offers a professional, fast-paced work environment, where accomplishments are celebrated, strong performance is rewarded, and creative ideas are welcomed.POSITION SUMMARYThis job involves a combination administrative duites and tasks. Here is a sample of some of the job duties. You are strongly encouraged to read this section carefully, to be certain this job meets your expectations.Assists the President/CEO in board related matters including; notice of meetings, preparation of the monthly board report, and generally assisting board members as needed.Receives and routes incoming mail directed to the President/CEO and senior management.Plans and scheduled meeting to include meals when necessary.Greets visitors, ascertains nature of business, and directs visitor to appropriate place.Prepares meeting minutes and distributes correspondence to senior managers and Board of Directors, as directed by the CEO.Arranges travel schedule and reservations for senior management. Prepares travel files and monitors travel expenses/budgets.Maintains administrative files such as ALCO, vendor contracts and information, exam and audit information, CEO Board/Committee activities.Assists the marketing department with special events, including being present at events and representing the credit union to the communityOrders supplies as needed, and ensures supply inventory is adequate and costs are controlled.Manages or assists with special projects as assigned.Performs such other functions that might be needed from time to time, and assists others to complete tasks and work assignments.This Administative Assistant must be organized, flexible and enjoy the challenges of supporting a small group of fast-paced executives. The ability to interact with staff in an ever-changing environment, often under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role.REQUIRED QUALIFICATIONS:Ability to maintain strict protocol and confidentiality and consistently exhibit a professional imageExperience working in a professional office environment, working on projects and meeting strict deadlinesDemonstrated advanced proficiency in Microsoft Excel, Word, and Powerpoint, along with general proficiency with other mainstream productivity software applications (Excel and Word testing performed before hiring)Must possess strong communication skills and be detail oriented and thorough, and always punctualExceptional written & verbal communication skills; ability to multi-task, anticipate, and prioritize, without incurring excessive personal stressProactive self-starter with excellent follow-up and time management skills; must be a team player and willing to jump in and assist where needed without being askedSelf-motivated with the ability to work independently and efficiently with very little directionCapable of handling fast-paced, innovative, and constantly changing environment, and interacting with a wide variety of people with diverse personalitiesPositive and energetic attitude and disposition, even in the face of adversity and conflictPREFERRED QUALIFICATIONS:3 - 5 years of experience in a fast-paced organization, with increasing levels of responsibilityExperience supervising one or more employeesBachelor’s degree in business or communications