Executive Administrator

Texans-Credit-Union; Richardson (TX); Sur place; USD 42 000 - 65 000; Plein temps

Résumé du poste

Texans-Credit-Union is seeking an experienced Administrative Assistant to support the Executive Department in Richardson, TX. The role handles front-line member contact, meeting coordination, and project support to ensure smooth operations.

The ideal candidate is highly organized, with strong MS Office skills and a proven ability to manage multiple priorities in a fast-paced environment. The position emphasizes discretion, stakeholder communication, and reliable execution.

Qualifications

• Candidates must be highly organized and detail-oriented with excellent follow-up skills.
• Strong project management abilities and multitasking capacity.
• Excellent verbal and written communication; able to make independent decisions.
• Proficiency with Word, Excel, Outlook, and PowerPoint is required.
• Professional demeanor when interacting with members and partners.
• Respect for corporate business protocol and confidentiality.

Responsabilités

• Provide administrative and operational support for the Executive Department.
• Greet and direct guests and members in person or by phone.
• Coordinate executive meetings, including catering, setup, and cleanup for various board and staff meetings.
• Assist with executive calendar management and special projects for Senior Vice Presidents.
• Manage executive meeting room calendars and AV setup.
• Oversee catering, kitchen, and hospitality supplies; monitor inventory.
• Order office supplies and maintain equipment on the 7th floor; restock as needed.
• Process facilities tickets and track resolutions to closure.
• Prepare recognition materials in coordination with Human Resources.

Connaissances

Highly organized

Detail-oriented

Project management

Verbal and written communication

MS Word

MS Excel

MS Outlook

MS PowerPoint

Team collaboration

Discretion and judgment

Time management

Minutes writing/transcription

Customer service

Formation

High school diploma or equivalent

Outils

Microsoft Office Suite

Description du poste

Description

Position Purpose and Objectives

Provide comprehensive administrative and operational support for the Executive Department. Serve as a first point of contact for members and guests, coordinate executive meetings and projects, and maintain meeting spaces, hospitality services, supplies, and administrative workflows that support company initiatives.

Major Duties and Essential Functions

• Embraces the core values of Texans CU including excellence, people, integrity, and collaboration.


• Administrative support for Executive Department


• Greet and direct guests/members to the appropriate staff member, whether in person or over the phone


• Coordinate Executive level meetings, including catering orders, delivery, setup, refreshment service, and cleanup for Board meetings, strategic planning sessions, Town Hall meetings, various committee meetings, Leadership Team meetings, employee recognition meetings, and other training sessions.


• Assist with Executive level projects and calendar management for Senior Vice President’s.


• Manage Executive meeting room calendars and coordinate audiovisual setup and readiness in meeting rooms


• Manage catering, kitchen, and hospitality supplies, including inventory monitoring, ordering, receiving, organization, and restocking.


• Manage and maintain office supplies and equipment for Executive Staff on 7th floor.


• Perform general administrative functions for Executive Department (disperse daily mail & deliveries and arrange FedEx/courier deliveries)


• Coordinate purchases through approved vendors and retailers for office supplies; meal-catering supplies; bottled water, beverages, plates, napkins, and other kitchen items; over-the-counter medication and first-aid items; and coffee service supplies and cutlery.


• Order office supplies and maintain inventory and general office upkeep on 7th floor


• Coordinate monthly coffee and breakroom inventory replenishment for floors 1 through 7 with the Community Coffee representative, including the scheduled inventory review and order placement on the last Wednesday of each month.


• Manage the Facilities Ticket process, including maintaining tracking spreadsheets, monitoring status updates, coordinating follow-up activities, and ensuring timely resolution of outstanding items.


• Prepare monthly employee service anniversary cards, EPIC certificates, and related recognition materials in coordination with Human Resources.

Positions directly supervised

None

Requirements

Specific knowledge, skills, and abilities required for this position

• Highly organized, detail-oriented, attentive to details and good follow-up skills


• Strong project management skills and ability to multi-task


• Self-motivated with strong verbal and written communication skills with the ability to make independent decisions


• Advanced proficiency in Word, Excel, Outlook and Power Point


• Comfortable working with a strong team in a fast-paced environment


• Ability to interact with members and business partners in a professional manner


• Understands and able to apply corporate business protocol


• Demonstrates discretion, excellent judgment, ability to anticipate needs and decision making


• Ability to assess circumstances/situations and determine appropriate course of action(s)


• Proven ability to think outside the box – (innovative and creative)


• Intermediate to Advanced PC skills including Microsoft Office Suite and typing skills


• Strong time management skills


• Ability to write minutes or transcribe notes for various meetings


• Strong customer service skills and ability to use tact and diplomacy in dealing with customers and business partners.

Education

Equivalent to a high school education.

Experience

Minimum five years or more of similar or related experience.