Campus Events & Experience Coordinator

AdventHealth; Orlando (FL); On-site; USD 26,000 - 50,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Life Insurance

Disability Insurance

Paid Time Off from Day One

403-B Retirement Plan

4 Weeks Paid Parental Leave

Career Development

Whole Person Well-being Resources

Mental Health Resources and Support

Pet Benefits

Job summary

AdventHealth in Orlando, Florida, is seeking an experienced Event Coordinator to manage campus conferences, meetings, and events from planning through execution. You will work with facilities, catering, AV, and security to ensure seamless operations and on-site success.

The role requires 2+ years in event planning, a Bachelor's degree in Hospitality or related field, and strong communication skills. Flexibility in hours and bilingual English/Spanish are preferred.

Qualifications

• Bachelor's degree and 2+ years' event planning experience
• Strong attention to detail and ability to multi-task
• Excellent written and verbal communication
• Bilingual English/Spanish preferred
• Proficiency in MS Office Suite
• Knowledge of permits, licenses, and safety protocols
• Ability to work flexible hours
• Ability to interact with stakeholders at all levels
• Knowledge of planning and coordinating multiple types of events

Responsibilities

• Plan and coordinate conferences, meetings, and events from start to finish.
• Collaborate with clients to set goals, timelines, and budgets.
• Ensure permits, licenses, and safety requirements are met.
• Manage space reservations, setups, and AV needs.
• Coordinate with facilities, catering, and security for on-site operations.
• Assist presenters with materials and equipment.
• Create post-event reports to measure success and identify improvements.
• Serve as main contact for conference inquiries and manage Campus Experience inbox.

Skills

Attention to detail

Effective communication

Well-organized

Project management

MS Office Suite

Independent work

Bilingual English/Spanish

Education

Bachelor's degree

Hospitality/Event Management

Job description

AdventHealth in Orlando, Florida, is seeking an experienced Event Coordinator to manage campus conferences, meetings, and events from planning through execution. You will work with facilities, catering, AV, and security to ensure seamless operations and on-site success.

The role requires 2+ years in event planning, a Bachelor's degree in Hospitality or related field, and strong communication skills. Flexibility in hours and bilingual English/Spanish are preferred.