Executive Assistant to Leadership | Calendar & Ops

AdventHealth; Sebring (FL); On-site; USD 44,000 - 82,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Paid time off

403(b) plan

Parental leave

Career development

Well-being resources

Mental health support

Pet benefits

Job summary

AdventHealth in Sebring, FL is seeking an experienced executive assistant to coordinate the President/Executive calendar, manage communications, and support departmental operations. You will handle scheduling, meetings, travel coordination, and prepare reports while maintaining confidentiality and professionalism.

Responsibilities include managing invoices, budgets, minutes, and cross‑functional collaboration across the hospital.

Qualifications

• Proficient with PowerPoint, Excel and Word.
• Strong interpersonal and communication skills.
• Excellent organizational skills and attention to detail.
• Ability to handle confidential information.
• Ability to work independently or in a team.
• Strong math and spreadsheet skills.

Responsibilities

• Coordinates and maintains the Executive calendar for meetings and appointments.
• Manages all communications for the Executive and department, including written correspondence and telephone contacts.
• Handles department phone calls, troubleshooting, routing, mail, and follow-up correspondence.
• Maintains invoice processing and monthly expense reports for payment.
• Maintains department supplies and orders.
• Develops PowerPoint presentations and maintains Excel reports for dept.
• Attends meetings, takes minutes, transcribes, and documents as needed.
• Manages the department's electronic filing system.
• Assists with project assignments and annual operating budgets.
• Represents the department on cross-functional teams within the hospital and at events.

Skills

PowerPoint

Excel

Word

Interpersonal skills

Attention to detail

Multitasking

Verbal & written communication

Visio

Microsoft Office

Education

High School Grad

Associate

Bachelor's

Tools

Visio

Microsoft Office

Job description

AdventHealth in Sebring, FL is seeking an experienced executive assistant to coordinate the President/Executive calendar, manage communications, and support departmental operations. You will handle scheduling, meetings, travel coordination, and prepare reports while maintaining confidentiality and professionalism.

Responsibilities include managing invoices, budgets, minutes, and cross‑functional collaboration across the hospital.