Executive Office & Operations Manager

Integra Beauty; Florida; On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical, Dental, Vision, LifeInsurance

401k plan

Additional Opt-In Insurances

PTO + Sick Time Pay

L’ange Hair Product Stipend

Job summary

Integra Beauty in Dania Beach, Florida, is seeking an exceptionally organized Office Manager to oversee our HQ operations and coordinate with department heads across the company.

You will plan executive meetings, arrange complex travel, manage facilities and budgets, maintain documents and contracts, support HR and leadership with reports, and drive office policies and projects in a fast-paced, entrepreneurial DTC beauty environment.

Qualifications

• 5+ years in exec office management or similar in fast-paced corporate settings.
• Experience with C-suite leaders; agile and adaptable.
• Bachelor's degree preferred.
• Exceptional organizational and multitasking abilities under tight deadlines.
• Discretion and confidentiality in handling sensitive information.
• Proficient with Google Workspace and collaboration tools.

Responsibilities

• Manage the executive office and HQ facilities to ensure daily operations run smoothly.
• Maintain a professional, organized work environment for team members and executives.
• Serve as primary contact for executive office matters and liaison between leaders and teams.
• Plan, coordinate, and manage executive meetings and onsite/offsite events.
• Coordinate travel arrangements, itineraries, and accommodations for leadership.
• Oversee office inventory, expenses, and budget compliance.
• Maintain documents, records, and contracts; assist HR with reports and materials.
• Assist in developing and maintaining executive office policies and procedures; lead special projects.
• Perform other duties as requested by leadership.

Skills

Executive office mgmt

Facilities administration

C-Suite support

Google Workspace

Communication skills

Confidentiality

Education

Bachelor’s in Business Admin / Communications

Tools

Google Workspace

Slack

Google Meet

Job description

Integra Beauty in Dania Beach, Florida, is seeking an exceptionally organized Office Manager to oversee our HQ operations and coordinate with department heads across the company.

You will plan executive meetings, arrange complex travel, manage facilities and budgets, maintain documents and contracts, support HR and leadership with reports, and drive office policies and projects in a fast-paced, entrepreneurial DTC beauty environment.