Part Time Office Manager- Beauty

24 Seven Talent; New York (NY); Sur place; USD 28 000 - 39 000; Temps partiel

Résumé du poste

24 Seven Talent is seeking an Office Manager to oversee daily operations in our New York office. This part-time role (Monday–Thursday, 9am–3pm) will ensure an organized, well-stocked workplace and smooth coordination with vendors, IT, and facilities.

You will support senior leadership, assist with retail meetings and product shipments, and organize internal events. The ideal candidate brings 3+ years of related experience, strong communication, and a hands-on, discreet approach to confidential

Qualifications

• 3+ years of experience in office management or administrative support.
• Experience in beauty, luxury, or consumer goods is a plus.
• Strong organizational and multitasking skills with attention to detail.

Responsabilités

• Oversee daily office needs, maintain a clean, organized workspace and manage inventory.
• Coordinate IT setup, vendor relationships, and onboarding logistics for new hires.
• Plan monthly team gatherings, manage catering, budgets, decor, and gifts.
• Schedule meetings, prepare materials, arrange catering/travel, and handle shipments.
• Assist senior leadership with scheduling, expense tracking, and special projects.
• Track expenses via Expensify and maintain accurate records.

Connaissances

Organization

Multitasking

Communication

Initiative

Discretion

Outils

Microsoft 365

Google Workspace

Expensify

Description du poste

Client Overview: A growing luxury beauty and skincare company specializing in premium products and innovative skincare solutions. The company offers a collaborative, fast-paced work environment with a focus on quality, organization, and employee experience.

This role is part time- Monday-Thursday in office 9am-3pm.

Role Overview: The Office Manager will oversee daily office operations, ensuring the workplace remains organized, well-stocked, and running efficiently. This role will manage office supplies, facilities, vendor relationships, employee onboarding logistics, IT coordination, and internal events. The position will also provide administrative support to senior leadership and assist with retail meetings, product shipments, and cross-functional projects.

• Oversee daily office needs, maintain a clean and organized workspace, manage office supplies and kitchen inventory, and coordinate purchasing and replenishment orders within budget.
• Prepare workspaces for new hires, coordinate laptop setup and system access with external IT vendors, and manage equipment orders, shipments, repairs, replacements, and returns.
• erve as the primary point of contact for building management, coordinate maintenance and cleaning services, oversee repairs and deliveries, and ensure the office remains safe and presentable.
• Organize monthly team gatherings, celebrations, and internal events, managing catering, budgets, décor, setup, and gifting.
• Coordinate meeting logistics, prepare presentation materials and product samples, arrange catering and travel as needed, and manage the packing, shipping, and tracking of materials for retail partners.
• Assist senior leadership with scheduling, meeting coordination, expense tracking, and special projects.
• Manage company credit card expenses, upload receipts into Expensify, and maintain accurate expense records.
• Track company product inventory, coordinate replenishment needs, and support projects related to office operations, onboarding, and employee experience.

Office Manager Qualifications:

• 3+ years of experience in office management, office coordination, or administrative support; experience within the beauty, luxury, or consumer goods industries is a plus.
• Strong organizational and multitasking skills, with the ability to manage competing priorities and follow through on details.
• Creative, resourceful, and proactive, particularly when coordinating events, employee gatherings, and gifting.
• Excellent written and verbal communication skills, with the ability to work effectively with executives, vendors, employees, and building management.
• Proficiency in Microsoft 365 or Google Workspace and experience coordinating IT setup, equipment deployment, and basic troubleshooting with external IT providers.
• Experience managing vendors, purchasing, inventory, and budgets.
• Familiarity with expense management platforms such as Expensify is preferred.
• Professional and discreet when handling confidential information.
• A service-oriented, hands-on approach with the ability to take initiative and adapt to changing priorities.
• Ability to lift up to 25 pounds for deliveries, office supplies, and event setup.