Office Manager (On-Site)

Integra Beauty; Florida; On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical, Dental, Vision, LifeInsurance

401k plan

Additional Opt-In Insurances

PTO + Sick Time Pay

L’ange Hair Product Stipend

Job summary

Integra Beauty in Dania Beach, Florida, is seeking an exceptionally organized Office Manager to oversee our HQ operations and coordinate with department heads across the company.

You will plan executive meetings, arrange complex travel, manage facilities and budgets, maintain documents and contracts, support HR and leadership with reports, and drive office policies and projects in a fast-paced, entrepreneurial DTC beauty environment.

Qualifications

• 5+ years in exec office management or similar in fast-paced corporate settings.
• Experience with C-suite leaders; agile and adaptable.
• Bachelor's degree preferred.
• Exceptional organizational and multitasking abilities under tight deadlines.
• Discretion and confidentiality in handling sensitive information.
• Proficient with Google Workspace and collaboration tools.

Responsibilities

• Manage the executive office and HQ facilities to ensure daily operations run smoothly.
• Maintain a professional, organized work environment for team members and executives.
• Serve as primary contact for executive office matters and liaison between leaders and teams.
• Plan, coordinate, and manage executive meetings and onsite/offsite events.
• Coordinate travel arrangements, itineraries, and accommodations for leadership.
• Oversee office inventory, expenses, and budget compliance.
• Maintain documents, records, and contracts; assist HR with reports and materials.
• Assist in developing and maintaining executive office policies and procedures; lead special projects.
• Perform other duties as requested by leadership.

Skills

Executive office mgmt

Facilities administration

C-Suite support

Google Workspace

Communication skills

Confidentiality

Education

Bachelor’s in Business Admin / Communications

Tools

Google Workspace

Slack

Google Meet

Job description

Who We Are:

At Integra Beauty, our team of innovators and visionaries is passionate about pushing boundaries and taking bold risks to inspire people to realize their beautiful potential. With our headquarters in Dania Beach and offices in California and Ohio, we are constantly raising the bar to create a more diverse and dynamic work environment.

We develop cutting-edge digital platforms and promote industry-leading products across online, mobile, social, and retail markets. Integra Beauty has established L’ange and OFIR as two leading consumer goods brands, paving the way for unlimited brand incubation. Our team is at the forefront of emerging trends, and we are looking for like-minded individuals to continue growing our company.

About The Role

The Office Manager will be responsible for overseeing the daily operations of our Dania Beach headquarters and its various functional departments. Acting as the operational heartbeat of our HQ, this individual will communicate regularly with department heads, relay important company information and directly assist executive leaders with operational, administrative, logistical, and travel needs.

The ideal candidate is an exceptionally organized, proactive, and polished professional who thrives in a fast-paced, entrepreneurial DTC beauty environment.

Duties and Responsibilities

• Manage the executive office and HQ facilities to ensure all daily operations run efficiently, smoothly, and effectively.

• Maintain a professional, welcoming, and highly organized work environment for team members, executives, and visiting partners.

• Serve as the primary point of contact for executive office matters and act as a seamless operational liaison between executive leaders, local office staff, and cross-functional teams in Ohio.

• Plan, coordinate, and manage executive meetings, onsite team events and celebrations, and offsite leadership conferences.

• Coordinate and manage detailed travel arrangements, itineraries, and accommodations for executive office staff and leadership.

• Oversee office inventory, supplies, and administrative spending to ensure all department expenses remain within budget guidelines.

• Ensure all executive office documents, records, and contracts are properly organized and maintained; assist Human Resources and leadership in preparing presentations, reports, and administrative materials.

• Assist in the development, rollout, and administrative maintenance of executive office strategies, workplace policies, and facility procedures

• Perform other related duties and special projects as requested by the team and leadership.

Qualifications

• 5+ years of experience in executive office management, corporate facilities administration, or executive assistant roles within a fast-paced corporate environment.

• Proven experience working with leadership/ C-Suite executives in a fast paced environment where agility and situational awareness and adaptability are essential.

• Bachelor’s degree in Business Administration, Communications, or a related field is highly preferred.

• Exceptional organizational, time-management, and multitasking skills with proven ability to prioritize critical tasks under tight deadlines.

• Strong leadership, high emotional intelligence, and interpersonal skills with a service-oriented mindset.

• Excellent written and verbal communication skills.

• Absolute discretion and demonstrated ability to maintain strict confidentiality regarding sensitive corporate and leadership information.

• Highly proficient with Google Workspace and modern workplace collaboration tools (e.g., Slack,Google Meet).

Benefits

• Medical, Dental, Vision, Life Insurance

• 401k plan

• Additional Opt-In Insurances

• PTO + Sick Time Pay

• L’ange Hair Product Stipend- a quarterly stipend to help you refresh your favorite L’ange products and also try new products!

Key Integra Competencies (All candidates are expected to demonstrate, regardless of role)

• Action Oriented

• Situational Adaptability

• Drives Results