Executive Office & Operations Manager

SWFL Inc.; Estero (FL); On-site; USD 52,000 - 76,000; Full time

Job summary

SWFL Inc. in Estero, FL, is seeking an Office Manager and Executive Assistant to provide comprehensive administrative, operational, and office management support to the team.

This role serves as a central coordination point for executive operations, vendor relationships, accounts payable, and organizational efficiency. The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities while maintaining confidentiality and professionalism in a fast-paced

Qualifications

• Associate's or Bachelor's degree preferred or 3–5 years of executive support, office management, or administrative leadership experience.
• Experience processing accounts payable and managing vendor relationships.
• Strong organizational and project management skills.
• Exceptional written and verbal communication abilities.
• Proficiency with Microsoft Office, CRM systems, accounting software, and cloud-based collaboration tools.
• Ability to handle confidential information with discretion.
• Strong attention to detail and ability to manage multiple priorities independently.

Responsibilities

• Provide administrative support to the President & CEO and senior leadership team.
• Manage calendars, meetings, travel arrangements, and scheduling coordination.
• Prepare meeting agendas, reports, presentations, and correspondence.
• Coordinate leadership meetings, retreats, and strategic planning sessions.
• Track action items, deadlines, and organizational priorities.
• Serve as a liaison between leadership, board members, investors, members, and community partners.
• Maintain confidential files, records, and executive communications.
• Oversee daily office operations and ensure a professional, organized workplace.
• Manage office supplies, inventory, equipment, and vendor relationships.
• Coordinate facility maintenance, repairs, and service providers.
• Maintain office technology, copiers, phones, conference room equipment, and related systems.
• Assist with onboarding logistics for new employees, including workspace setup and equipment coordination.
• Maintain organizational records, contracts, and administrative documentation.

Skills

Organizational skills

Project management

Communication

Discretion/confidentiality

Attention to detail

Multitasking

MS Office

Education

Associate's or Bachelor's degree preferred

Tools

CRM systems

Accounting software

Cloud-based collaboration tools

MS Office

Job description

SWFL Inc. in Estero, FL, is seeking an Office Manager and Executive Assistant to provide comprehensive administrative, operational, and office management support to the team.

This role serves as a central coordination point for executive operations, vendor relationships, accounts payable, and organizational efficiency. The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities while maintaining confidentiality and professionalism in a fast-paced