Executive Assistant & Office Operations Lead

The Immokalee Foundation Inc; Naples (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

The Immokalee Foundation Inc in Naples is seeking an experienced Office Manager/Administrative Assistant to support the CFO and the President & CEO, streamline office operations, and ensure confidential handling of sensitive information.

The role combines administration, donor relations, and basic finance tasks, with responsibilities spanning calendar management, travel coordination, board logistics, and IT coordination.

Qualifications

• Three to seven years of office management and administrative experience.
• Proficiency with Microsoft Office, Microsoft 365, and Google Workspace.
• Ability to manage calendars, coordinate travel, and prepare professional correspondence.
• Strong written and verbal communication across levels.
• Attention to detail and confidentiality of sensitive information.
• Proactive, self-motivated with strong organizational skills.
• Able to prioritize, multitask, and meet deadlines.

Responsibilities

• CEO Administrative Support: manage calendar, meetings, travel, and board logistics.
• Office Management & Facility: supervise cleanliness, supplies, and maintenance requests.
• Finance & Accounting Admin: data entry, deposits, and check preparation.
• Philanthropy & Grant Admin: donor letters, Raiser's Edge updates, events, grant calendar.
• IT & Tech Coordination: liaise with IT providers, manage devices, and AV setup.

Skills

Microsoft Office

Microsoft 365

Google Workspace

Calendar management

Travel planning

Meetings coordination

Communication

Record keeping

Time management

Education

High School Diploma/GED

Associate's Degree

Job description

The Immokalee Foundation Inc in Naples is seeking an experienced Office Manager/Administrative Assistant to support the CFO and the President & CEO, streamline office operations, and ensure confidential handling of sensitive information.

The role combines administration, donor relations, and basic finance tasks, with responsibilities spanning calendar management, travel coordination, board logistics, and IT coordination.