Senior Operations Coordinator: Local Market & Budget

American Heart Association; Estero (FL); Híbrido; USD 55.000 - 75.000; Jornada completa

Descripción de la vacante

The Senior Business Operations Coordinator will be responsible for providing advanced business operations support to the Southwest Florida market, including documenting financial activities, developing activity and informational reports, preparing meeting logistics and documents, and working on projects as assigned.

You will manage budget processes, liaise with the regional Business Ops Department, handle check processing for events, and oversee the Estero facility, mail, office equipment, and

Formación

• 5 years of experience in administrative support to multiple managers or executive-level management, financial experience, and experience preparing budget information, processing invoices, and calculating expenses.
• Intermediate proficiency with Microsoft Office Applications: Excel, Word, PowerPoint, and Outlook.
• Ability to do daily local travel up to 75%; requires access to reliable transportation at all times on an immediate basis.

Responsabilidades

• Budget lead for market, working with development and support staff.
• Liaison to the regional Business Ops Department.
• Check and cash handling for all events.
• Processes expenses and invoices, and monitors other financial matters as assigned, in compliance with established American Heart Association procedures.
• Manages and maintains the Southwest Florida facility (located in Estero), mail, office operations, office equipment, and supplies in accordance with contracts, agreements, and quality standards. Work with regional staff regarding any needs for major building repairs, office furniture, etc., which may include getting local bids and submitting to the office.
• Order general office supplies, oversee upkeep of general American Heart Association supplies, such as office materials, and any additional needs of the local office staff.
• Assist the Executive Director with the Southwest Florida Board of Directors preparation, meeting management, data entry related to board activity, attending quarterly meetings, and providing minutes.
• Community Impact supports special projects as needed, including processing vendor packets, submitting check requests, and managing budgets for local grants.
• Attends fundraising events in Southwest Florida (approximately 5-7 per year) to provide logistical support, as needed.
• Plans and prepares weekly, periodic, and special reports. Gathers, tracks, and reports data (in requested format) on a variety of projects.

Conocimientos

Budget management

Financial reporting

Office administration

MS Office

Educación

High School Diploma or equivalent

Herramientas

Excel

Word

PowerPoint

Outlook

Descripción del empleo

The Senior Business Operations Coordinator will be responsible for providing advanced business operations support to the Southwest Florida market, including documenting financial activities, developing activity and informational reports, preparing meeting logistics and documents, and working on projects as assigned.

You will manage budget processes, liaise with the regional Business Ops Department, handle check processing for events, and oversee the Estero facility, mail, office equipment, and