Property Management Admin & Office Coordinator

SEACREST SOUTHWEST; Fort Myers (FL); On-site; USD 35,000 - 50,000; Full time

Job summary

Seacrest Southwest is seeking an Administrative Assistant to support the Property Manager and Office Manager in Fort Myers, FL. The role involves handling correspondence, organizing schedules, preparing reports, and maintaining records for residents and owners.

The candidate should have strong communication, organizational, and multitasking skills, with attention to detail and discretion. Prior accounts payable exposure is a plus, and the position requires professionalism in a fast-paced office

Qualifications

• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Attention to detail and problem-solving abilities.

Responsibilities

• Handle daily correspondence including inter-office communication and external contacts.
• Write and distribute emails, memos, letters, faxes, and forms.
• Prepare and process outgoing mail daily.
• Set up and regulate staff voicemails; monitor manager voicemails as needed.
• Assist in preparing regularly scheduled correspondence and reports.
• Create and distribute community-wide notices including meeting announcements, Board of Directors agendas, and newsletters.
• Process community violations and ownership related documents.
• Maintain databases for association members and lease records.
• Assist with overflow tasks to meet deadlines.

Skills

Communication

Organization

Time management

Attention to detail

Problem solving

Education

High School Diploma or Equivalent

Job description

Seacrest Southwest is seeking an Administrative Assistant to support the Property Manager and Office Manager in Fort Myers, FL. The role involves handling correspondence, organizing schedules, preparing reports, and maintaining records for residents and owners.

The candidate should have strong communication, organizational, and multitasking skills, with attention to detail and discretion. Prior accounts payable exposure is a plus, and the position requires professionalism in a fast-paced office