Executive Support & Office Operations Lead

The Immokalee Foundation (TIF); Naples (FL); On-site; USD 62,000 - 67,000; Full time

Benefits offered by this job

Generous paid time off

Winter break

Medical, Dental, Vision, Life, STD & 4

401(k) match up to 4%

Job summary

The Immokalee Foundation is seeking an organized Naples-based Office Manager/Administrative Assistant to support the CEO and oversee broad office operations. You will manage the CEO’s calendar, prepare correspondence and presentations, coordinate board and donor activities, and maintain filing systems.

You’ll also handle accounting data entry, banking tasks, grants tracking, IT coordination, and staff onboarding.

Qualifications

• Three to seven years of office management and administrative experience.
• High School Diploma/GED required; Associate's Degree preferred.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint), Microsoft 365 and Google Workspace.

Responsibilities

• Provide CEO administrative support including calendar management, travel coordination, and meeting prep.
• Draft, edit and prepare professional-grade correspondence, presentations and reports for the CEO.
• Coordinate logistics for board meetings, leadership events and high-profile visits.
• Serve as liaison between CEO and internal departments, donors, and partners.
• Maintain secure filing systems for executive records and documents.
• Oversee office management and facility maintenance tasks; monitor cleanliness and supplies.
• Process data in accounting systems; daily banking and check preparation as needed.
• Support philanthropy, donor relations and grants calendar; update donor data.
• Coordinate IT with external providers; manage tech inventory and AV setup.
• Assist with onboarding and workspace changes for new staff.
• Track grant information for reporting and renewals.

Skills

Microsoft Office

Calendar management

Written communication

Verbal communication

Record keeping

Time management

Discretion

Organization

Google Workspace

Education

High School Diploma/GED

Associate's Degree

Job description

The Immokalee Foundation is seeking an organized Naples-based Office Manager/Administrative Assistant to support the CEO and oversee broad office operations. You will manage the CEO’s calendar, prepare correspondence and presentations, coordinate board and donor activities, and maintain filing systems.

You’ll also handle accounting data entry, banking tasks, grants tracking, IT coordination, and staff onboarding.