Executive Office & Operations Leader (Onsite, Weekdays)

Integrated Financial Settlements; Austin (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Integrated Financial Settlements is seeking an experienced Office Manager to oversee daily administrative operations, support HR onboarding, and manage office services in Austin, TX. This role serves as the main contact for staff, vendors, and visitors, ensuring a smooth and professional workplace.

Qualifications include a bachelor’s degree in HR/hospitality/business and at least 5 years in office management, with strong MS Office and collaboration tools.

Qualifications

• Bachelor’s degree in HR, Hospitality, or Business Administration or equivalent experience.
• Minimum 5 years of experience in an office manager or similar role.
• Experience with Microsoft Office suite and collaboration tools (Teams, SharePoint).
• Knowledge of business operations and administrative best practices.
• Ability to maintain confidentiality and exercise discretion.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Self-motivated with attention to detail and deadlines.
• Ability to adapt to changing priorities in a fast-paced environment.
• Willingness to work in-office Monday–Friday.

Responsibilities

• Oversee day-to-day office operations and administrative activities.
• Serve as primary point of contact for office inquiries and maintain procedures.
• Coordinate travel arrangements and expense reporting.
• Provide HR onboarding support and maintain personnel records.
• Coordinate vendor invoices and manage contracts and service agreements.
• Support process improvements and project-related tasks.

Skills

Multitasking

Communication

Time management

Attention to detail

Problem solving

Discretion

Adaptability

Education

Bachelor’s degree in HR/ Hospitality/ Business Admin

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Teams

SharePoint

Job description

Integrated Financial Settlements is seeking an experienced Office Manager to oversee daily administrative operations, support HR onboarding, and manage office services in Austin, TX. This role serves as the main contact for staff, vendors, and visitors, ensuring a smooth and professional workplace.

Qualifications include a bachelor’s degree in HR/hospitality/business and at least 5 years in office management, with strong MS Office and collaboration tools.