Office Operations Manager (Austin TX)

Premier Talent Partners; Austin (TX); On-site; USD 62,000 - 84,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Paid time off

Paid holidays

Job summary

Premier Talent Partners is seeking an experienced Office Operations Manager to oversee and optimize workplace operations at our Austin hub. This onsite contract role focuses on vendor coordination, process improvements, and event logistics to ensure a clean, safe, and highly functional workspace.

You will collaborate with IT, security, and legal to optimize workflows, leverage AI tools, and drive data‑driven decisions, within a dynamic, collaborative environment.

Qualifications

• Minimum of 5 years in facilities coordination, corporate operations, or premium hospitality services within a fast‑paced environment.
• Proven expertise in managing external vendor relationships, particularly janitorial, facilities, and catering services.
• Strong analytical skills to identify inefficiencies and implement improvements.
• Excellent communication and collaboration skills with cross‑functional teams.
• Technical proficiency in Google Workspace, workplace ticketing systems (e.g., Jira, ServiceNow), and event coordination tools.
• Experience leveraging AI/automation to improve workflows.

Responsibilities

• Vendor Coordination & Site Readiness: act as onsite contact for janitorial and porter vendors; daily walkthroughs to ensure cleanliness and quality; monitor SLAs.
• Operational Documentation & Process Improvements: develop and maintain documentation; streamline ticketing, inventory management, and AI tools for automation.
• Space Optimization & Workplace Analytics: evaluate space utilization to support hybrid work; report facilities metrics for data‑driven decisions.
• Onsite Event Management: provide logistics for meetings, executive visits, and events; coordinate with global events teams and local contacts.

Job description

Austin, TX Onsite Contract/Temporary Administrative $45 - $61/hr 2+ years Posted 4 days ago

Job Description

Location: Austin, TX

Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM, Onsite

Compensation: $45.00 - $61.00 per hour

Position Summary:
We are seeking a proactive and experienced Office Operations Manager to oversee and optimize physical workplace operations at our regional hub in Austin. This role is critical in maintaining a clean, safe, and highly functional workspace, supporting vendor coordination, process improvements, and onsite event logistics. As a key member of the facilities team, you will work closely with cross‑functional partners including IT, security, and legal to ensure operational excellence and workplace safety. This position offers an excellent opportunity to contribute to a dynamic and collaborative work environment while gaining valuable experience in workplace operations management.

Key Responsibilities:

• Vendor Coordination & Site Readiness: Act as the primary onsite contact for janitorial and porter service vendors; conduct daily walkthroughs to ensure cleanliness and quality standards are met, monitor SLAs, and elevate issues as needed.
• Operational Documentation & Process Improvements: Develop and maintain operational documentation; assess workflows to streamline ticketing (using Jira, ServiceNow, etc.), inventory management, and utilize AI tools for process automation.
• Space Optimization & Workplace Analytics: Continuously evaluate space utilization to support hybrid work models, seating arrangements, and future planning; track and report on facilities metrics for data‑driven decision‑making.
• Onsite Event Management: Provide logistical support for onsite events, including team meetings, executive visits, and special cultural moments; coordinate with global events teams and local POCs to handle seating, catering, building access, and related needs.

Required Qualifications:

• Minimum of 5 years of hands‑on experience in facilities coordination, corporate operations, or premium hospitality services within a fast‑paced environment.
• Proven expertise in managing external vendor relationships, particularly janitorial, facilities, and catering services.
• Strong analytical skills with the ability to identify inefficiencies and implement practical process improvements.
• Excellent communication and collaboration skills, capable of working effectively at peer level with cross‑functional teams.
• Technical proficiency in Google Workspace, workplace ticketing systems, and event coordination tools.
• Experience leveraging AI or automation tools to improve operational workflows.

Preferred Skills & Experience:

• Experience with Jira, ServiceNow, or similar ticketing systems.
• Background in facilities management or space planning.
• Ability to assess and improve physical space utilization and workplace metrics.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a dynamic environment.

Benefits: Eligible employees may have access to benefits including medical, dental, vision, paid time off, paid holidays, and other company‑sponsored programs, subject to eligibility requirements. (If this is a contract role: This position is not eligible for company‑sponsored benefits unless otherwise required by law.)

We do consider applications from qualified candidates with prior arrests and conviction records, in accordance with applicable regulations.

Work authorization: At this time, we are unable to offer employment sponsorship.