Executive Office & Operations Coordinator

Thermo Systems LLC.; Omaha (NE); On-site; USD 38,000 - 58,000; Full time

Benefits offered by this job

Annual bonus

401(k) with company match

Medical, dental, vision coverage

Paid time off

Tuition reimbursement

Professional development

Career growth opportunities

Collaborative culture

Job summary

Thermo Systems LLC is seeking an Office Administrator to support daily office operations and local leadership. You will manage calendars, travel, and meetings while preparing business documents and coordinating events.

The role requires strong organization, excellent communication, and the ability to handle confidential information in a fast-paced environment. AHS/BA degree is preferred, with 3+ years of relevant experience and a focus on professional, client-facing operations.

Qualifications

• Strong organizational and time management skills with ability to multi-task.
• Excellent written, verbal, and interpersonal communication.
• Proficient in Microsoft Word, Excel, Outlook, PowerPoint, and Teams.
• Experience preparing professional documents, coordinating meetings and travel.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Provide administrative support to local leadership and department managers.
• Manage calendars, meetings, travel arrangements, and conference calls.
• Prepare reports, presentations, agendas, minutes, and other documents.
• Assist with expense reports, purchase requests, and approvals.
• Coordinate visits, internal meetings, and leadership events.
• Support onboarding, vendor coordination, and office initiatives.

Skills

Organization

Communication

MS Office

Meeting & travel support

Confidentiality & judgment

Problem solving

Client relations

Education

High school diploma or equivalent; Associate/Bachelor preferred

Tools

Microsoft Office Suite

Job description

Thermo Systems LLC is seeking an Office Administrator to support daily office operations and local leadership. You will manage calendars, travel, and meetings while preparing business documents and coordinating events.

The role requires strong organization, excellent communication, and the ability to handle confidential information in a fast-paced environment. AHS/BA degree is preferred, with 3+ years of relevant experience and a focus on professional, client-facing operations.