Executive Office & Operations Coordinator

Prada Group; New York (NY); On-site; USD 75,000 - 90,000; Full time

Job summary

Prada Group in New York is seeking an Office Coordinator to oversee the Corporate Office's daily operations and coordinate with the Executive Office, local teams, and external partners. You will supervise the receptionist and administrative staff, manage calendars and meetings, and drive process improvements to ensure a professional, efficient workplace aligned with our global standards.

The role offers a dynamic, international environment with exposure to cross-functional initiatives within a

Qualifications

• Prior experience in office management or executive support.
• Experience supervising administrative teams preferred.
• Strong organizational skills with multiple priorities.
• Excellent communication and interpersonal skills.
• Ability to work independently and anticipate needs.

Responsibilities

• Maintain close communication with Executive Office Leadership, providing updates on office operations, priorities, and ongoing initiatives.
• Act as a liaison between the local Corporate Office and Italian Headquarters, ensuring effective communication and coordination.
• Coordinate office operations and ensure a professional, organized, and efficient working environment.
• Partner with Facilities and external vendors to support office improvements, maintenance needs, and workplace initiatives.
• Identify opportunities to improve office processes, workflows, and employee experience, and support the implementation of new procedures.
• Coordinate office-related projects and provide administrative support as needed, including scheduling meetings, maintaining calendars, conducting research, and preparing reports.
• Support the planning and coordination of corporate meetings, events, and office initiatives.
• Ensure office policies, procedures, and operational standards are properly followed.

Skills

Office management

Team supervision

Executive coordination

Communication skills

Calendar management

Tools

Microsoft Office Suite

CRM systems

Job description

Prada Group in New York is seeking an Office Coordinator to oversee the Corporate Office's daily operations and coordinate with the Executive Office, local teams, and external partners. You will supervise the receptionist and administrative staff, manage calendars and meetings, and drive process improvements to ensure a professional, efficient workplace aligned with our global standards.

The role offers a dynamic, international environment with exposure to cross-functional initiatives within a