Executive Assistant & Operations Coordinator

Globalclassifieds; New York, Northern (NY, KY); Hybrid; USD 50,000 - 70,000; Full time

Job summary

Globalclassifieds in New York City is seeking an Executive Assistant & Operations Associate to work directly with the CEO in a hands-on, in-person role. You will support daily priorities, coordinating schedules, documents, and internal communications to keep the business well organized.

The role spans recruiting, onboarding/offboarding, HR administration, and Agile project coordination with the development team, while fostering a proactive, growth-oriented mindset.

Qualifications

• Bachelor's degree or equivalent practical experience.
• 0–3 years of professional experience.
• Strong written and spoken English.
• Strong organizational and communication skills.
• Comfortable working with spreadsheets, documents, email, and web-based applications.
• Comfortable using or learning AI tools such as ChatGPT and Claude.
• Ability to work full-time from our New York City office.
• Recent graduates are encouraged to apply.

Responsibilities

• Organize day-to-day priorities with the CEO.
• Maintain schedules, meetings, priorities, and follow-ups.
• Coordinate recruiting, onboarding, and HR processes.
• Organize tasks in the project-management system and ensure clear ownership.
• Coordinate sprint planning and Agile/ Scrum workflows.
• Prepare concise status updates for the CEO.

Skills

English proficiency

Organizational skills

Communication skills

AI tools literacy

Fast learner

Education

Bachelor's degree or equivalent practical experience

Tools

Jira

Linear

ClickUp

Asana

Trello

Job description

Globalclassifieds in New York City is seeking an Executive Assistant & Operations Associate to work directly with the CEO in a hands-on, in-person role. You will support daily priorities, coordinating schedules, documents, and internal communications to keep the business well organized.

The role spans recruiting, onboarding/offboarding, HR administration, and Agile project coordination with the development team, while fostering a proactive, growth-oriented mindset.