Office Manager/Coordinator

Mandarin Staffing; New York (NY); On-site; USD 50,000 - 75,000; Full time

Job summary

A premier private equity firm in New York City is looking for an experienced Office Coordinator / Office Manager to manage daily operations and support a high-performing investment team. The ideal candidate will have 3–5 years of experience in similar roles, strong organizational and multitasking skills, and a proactive attitude. This position ensures a professional work environment, oversees office supplies, and supports guests and vendors. Join a dynamic team focused on improving healthcare experiences.

Qualifications

• 3–5 years of experience in office coordination, management, or assistant roles.
• Strong attention to detail and follow-through required.
• Ability to multitask and prioritize in a fast-paced environment.

Responsibilities

• Manage daily office coordination for a professional environment.
• Oversee ordering, stocking, and tracking of office supplies.
• Maintain conference rooms, including cleanliness and technology setup.
• Support guests and act as primary liaison with vendors.
• Assist with administrative tasks like data entry and light reporting.

Skills

Organizational skills

Attention to detail

Multitasking

Communication skills

Interpersonal skills

Job description

New York, United States | Posted on 02/26/2026

A premier private equity firm based in New York City is seeking an experienced Office Coordinator / Office Manager to oversee day-to-day office operations and support a fast-paced, high-performing investment team. This organization is focused on creating long-term value in the healthcare sector by improving patient experiences, developing high-quality facilities, and supporting innovative care technologies.

Key Responsibilities

• Manage all aspects of daily office coordination to ensure a professional, efficient, and welcoming environment
• Oversee ordering, stocking, and tracking of office supplies and consumables
• Maintain conference rooms, including cleanliness, technology setup, and meeting readiness
• Greet and support guests and visitors
• Act as the primary liaison with vendors, service providers, and building management
• Support ad hoc administrative projects, including data entry and light reporting
• Provide backup support to Executive Assistants and leadership with scheduling, logistics, and administrative overflow as needed

Qualifications

• 3–5 years of experience in office coordination, office management, or administrative/assistant roles
• Highly organized with strong attention to detail and follow-through
• Ability to multitask and prioritize in a fast-paced environment
• Comfortable using modern office technology and productivity tools
• Excellent communication and interpersonal skills with a professional demeanor
• Proactive, collaborative, and solutions-oriented