Executive Office & CEO Support Coordinator

Modern Life; San Francisco (CA); Hybrid; USD 65,000 - 80,000; Full time

Benefits offered by this job

Equity

Full benefits package

Job summary

Modern Life, based in SoHo, NYC, seeks an Office & Executive Coordinator to be the operational heartbeat of our campus. The role supports the CEO and crafts an inviting, efficient office environment for teammates, guests, and candidates.

You’ll own the CEO’s calendar, manage inboxes, arrange travel, prep meetings, handle expenses, and maintain vendor relationships while coordinating onboarding and team events in a hospitality-driven setting.

Qualifications

• Excellent written communication; you’ll regularly correspond with clients and investors.
• Discretion with sensitive information; visibility into executive, financial, and personnel matters.
• Highly responsive during business hours; quick replies on Slack and email.
• Exceptional organization and attention to detail; manage vendors, calendars, and logistics.

Responsibilities

• Executive Support: manage CEO calendar, inbox, travel, agendas, and expense reports.
• Office & Team Experience: greet guests, schedule interviews, coordinate with recruiters, liaise with building management, stock supplies.
• Event Coordination: book spaces, coordinate vendors, and manage swag and materials for conferences and events.

Skills

Written communication

Discretion

Responsiveness

Organization

Calendar management

Tools

Slack

Gmail

Google Calendar

Zoom

Ramp

Job description

Modern Life, based in SoHo, NYC, seeks an Office & Executive Coordinator to be the operational heartbeat of our campus. The role supports the CEO and crafts an inviting, efficient office environment for teammates, guests, and candidates.

You’ll own the CEO’s calendar, manage inboxes, arrange travel, prep meetings, handle expenses, and maintain vendor relationships while coordinating onboarding and team events in a hospitality-driven setting.